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Atlanta Itinerary, Packing List and Last Minute Reminders

posted May 16, 2017, 5:25 AM by Athens Drive High School Band   [ updated May 16, 2017, 5:27 AM ]
After a terrific rehearsal today, we're only a few days away from our Spring Trip to Atlanta!  Traveling with the band is an honor and privilege that is a ton of fun for everyone! The Final Itinerary and Packing List are attached.  In addition, here are a few other last minute reminders:

PERMISSION FORMS:  Parents MUST complete, sign and staple the required permission forms (3 pages) for your student to be able to attend the trip.  Forms can be found on the "forms" section of the website under "Trip Forms".  Please return completed forms to the front of the band room to the box labeled "Six Flags Permission Forms" ASAP.   

Wed, May 17   3:00 - 4:30pm
Thurs, May 18  3:00 - 5:00pm  (Performance for Parents at 4:30)

LOADING the TRUCK:  We'll pack the truck for Atlanta after Thursday's rehearsal so that we're ready to roll first thing in the morning!

PERFORMANCE ATTIRE - a CHANGE from the original itinerary:  It's supposed to be very warm on Saturday for our Six Flags performance.  To make sure everyone is as comfortable as possible, everyone (winds, percussion, and color guard) will be performing in the blue band provided polos (students will receive the polos from their chaperone on Friday night), SHORTS, and TENNIS SHOES. 

We're all looking forward to a quick and fun trip!!


The 2017 Atlanta, Georgia trip is a great way to end an amazing year of band for our band family!  As representatives of Athens Drive High School and the State of North Carolina, you are required to behave in an exemplary fashion at all times.  Your attention to all directions and guidelines will insure that we will be able to continue traveling in the future.

General Information
  1. Luggage:  Each person will be limited to: 1) one large suitcase or duffle-bag to store under the bus (you will not have access to this luggage until hotel check-in Friday night); 2) a carry-on bag with bus ride activities, 3) a small bag or purse for touring, and 3) a pillow & blanket.  Each item should have the following identification:  Name/Address/Phone/Email.
  2. Dress:  Proper dress is required at all times.  When traveling with a large group, appearance is an important factor in the eyes of the public.  Wear clothes in good condition; examples of what not to wear include clothes which are dirty, have suggestive print, or are excessively worn.  
  3. Instruments:  All instrument cases must be tagged (name & school).  Brass instruments should be shined and oiled; reed players should bring extra reeds.  Percussion and guard captains are responsible for making sure all equipment is carefully stored.  The bottom line is that if you play it, you are responsible for making sure it is packed and in good condition.
  4. Students travelling to or from Atlanta separately from the band: If your student is travelling to or from Atlanta separately from the band, you must notify Doc (director@athensdriveband.com) and the Booster presidents (president@athensdriveband.com) in writing. If your student is not riding the bus, you are responsible for getting their luggage to/from the hotel.
  5. General Behavior:  You are expected to behave in a manner reflective of the importance of this event and the people whom you represent at all times.  Specifically, you are to be on time for all events and meetings, behave respectfully toward all the people we encounter during the trip, and follow all rules concerning hotel, park, and bus behavior.  Treat everyone the way that you would like to be treated.  Words like “please” and “thank you” show others how special you are and how proud you are to be a member of this band. This is a school function and all school rules apply; any action which violates the school’s code of conduct will be dealt with accordingly.  Do not even think about drinking alcohol, smoking, vandalism, or any other type of behavior which you know is wrong.  Common sense is expected at all times; if in doubt, DON’T DO IT!  Minimum penalties for minor infractions include loss of park free time (students remain with chaperones).
  6. Hotel/Resort Behavior:  Since we will not have the entire hotel to ourselves, you are expected to be on your best behavior.  The following rules apply: * Loud noises, music, talking, and general “rowdiness” will not be tolerated.  * No running or aggressive behavior. *Girls may not enter boys’ rooms and vice versa. *No voices, TVs, or stereos are to be heard outside your door after lights out. *Rooms are to left in good condition; any vandalism will be paid for by all room members before we leave. *All other hotel rules are to be observed.
  7. Bus Behavior:  Please exercise the following courtesies to insure a pleasant and safe trip.  Failure to comply may result in an assigned seat near a chaperone.Use regular speaking voices.Remain seated at all times.Noise making-electronic devices must be used with headphones.Food wrappers/trash must be disposed of in proper containers.Only movies rated PG-13, PG, and G may be viewed.Whether you are tired or not, please respect the feelings of others who want to rest by keeping the noise level down.  “Quiet hours” will be enforced during overnight travel
  8. Sightseeing:  When traveling and sightseeing in the parks and around the hotel, you must travel in a group of two or more people.  Students should not be alone.  This is for your safety.  Please respect all park rules including conduct on rides and in lines.  Those who get in trouble with park authority will remain in the security office for the remainder of the day.
  9. Spending Money:  All venue costs, transportation, lodging, and ticket costs have been included as part of your trip package.  Several meals are also included in the trip – Friday lunch at the Varsity and dinner at Hard Rock Café, Saturday breakfast and one additional meal at Six Flags, and Sunday breakfast bag and one additional meal.  When deciding how much spending money to bring, please consider 1) 2-3 additional meals, depending on your student’s eating habits. 2) Snacks, water and drinks throughout the day on Friday, Saturday, and Sunday 3) Souvenir spending  It is suggested that students bring $60-$75 to cover additional meals and snacks. Souvenir expenses would be extra.  Carry with you only the amount of spending money you might need and be especially careful as to how you carry/store it.   Bringing a credit/debit card is a reasonable alternative; however, students should always carry some cash.
  10. Performance Attire:  The dress for the Pep Band and Color Guard on Saturday at Six Flags is shorts and tennis shoes with our uniform band polo shirt (which will be distributed to students by chaperones on Friday night at the hotel).  Only small jewelry may be worn. 
  11. Family and Friends:  If your family and/or friends will be in the area during our visit, students may spend time with them following the band’s itinerary.  Students are not to separate from the band to leave the venue/park the band is visiting.
  12. General Safety:  If you become ill or need assistance, we will have plenty of chaperones to help you.  In the Six Flags, you can go to the first aid station (clearly marked on the park map) for assistance.  All medical records authorizing treatment will be kept at the First Aid station throughout the day.  On Friday and Sunday, contact the medical chaperone to access medical records.  You will be assigned a chaperone for the duration of the trip. Your chaperone will check in with you periodically, and is always happy to help, so please contact him / her if you need assistance at any time.
A few other reminders concerning safety:
  • We must have all permission forms/medical releases in order to allow students to travel with the band. 
  • Although it is not the height of summer, bring sun screen and sun glasses, wear comfortable clothes and good walking shoes, and drink plenty of liquids.
  • Chaperones will notify you of check-in times.  Be sure you or someone in your group is carrying a cell phone and be sure to check in at the proper place / time.  Do not be afraid to ask questions if you are unsure of any detail.
  • Be careful what you eat (and how much you eat!).  Stomach aches are the #1 ailment on longer trips.  Try to eat healthier meals with portions on the conservative side as best you can. 
  • Take care of each other.  Most problems can be prevented if someone is not afraid to speak up.  
13. Packing List (a more detailed list is attached):
  • Instrument and any necessary supplies
  • Carryon bag: Sunscreen, hat, sunglasses, reading materials/activities for the bus, cell phone and charger (suggest bringing battery backup - inexpensive battery backups are available at stores like Five Below and Amazon), pillow, blanket, jacket, rain gear, medications, spending money. 
  • In suitcase: Clothing for Saturday and Sunday, Pep Band Attire (Black pants, black shoes, black socks; band polos will be distributed to students prior to the performance), toiletries


Friday, May 19, 2017 
  • 5:30am  Arrive at Athens Drive and check in with your designated chaperone - 
  • Please arrange to have someone drop you off at the band room. Do not leave your car in the parking lot overnight or throughout the duration of the trip. 
  • Buses arrive. Load luggage and instruments under buses. 
  • 6:00am Group meeting; board buses. 
  • 6:15am Depart for Atlanta via Holiday Tours buses 
  • 10:15am En route lunch stop – one hour Haywood Mall  - 700 Haywood Road Greenville, SC 29607 
  • 1:45pm Approximate arrival in Atlanta 
  • 2:00pm Tour Georgia Aquarium - 225 Baker Street NW Atlanta, GA 30313 (404) 581-4000 
  • 3:45pm Exit aquarium through gift shop and proceed across Pemberton Place to World of Coca-Cola 
  • 4:00pm Tour World of Coca-Cola - 121 Baker Street NW Atlanta, GA 30313 
  • 6:30pm Return to buses; depart for Hard Rock Café 
  • 7:00pm Dinner at Hard Rock Café - 215 Peachtree Street NE Atlanta, GA 30303
  • 8:30pm Return to buses; depart for hotel 
  • 8:45pm Check in at Hilton Atlanta Downtown - 255 Courtland Street NE Atlanta, GA 30303 (404) 659-2000 
  • Midnight Lights out 
Saturday, May 20, 2017 
  • 7:30am Wake up & prepare for departure to Six Flags 
  • 9:00am Load buses; depart for Six Flags Over Georgia 
  • 9:30am Arrive at Six Flags; breakfast (Chick-fil-A) provided by boosters 
  • 10:10am Call time at Dare Devil Dive Stage (located in the USA section of the park) 
  • 10:30am Perform at Six Flags Over Georgia 
  • 11:00am Return to buses 
    • Change clothes 
    • Store instruments 
  • 11:30am Re-enter Six Flags for the remainder of the day
  • You will receive a meal coupon good at selected restaurants within Six Flags
  • 4:30pm Check in with chaperone 
  • 9:00pm Park closes; return to buses 
  • 9:30pm Depart for hotel 
  • 10:00pm Arrive at hotel 
  • Midnight Lights Out
Sunday, May 21, 2017 
  • 9:00am Wake up; prepare to check out of hotel 
  • 9:40am Check out of Hotel; load buses; depart for The Varsity 
  • 10:00am Breakfast at The Varsity - 61 North Avenue NW Atlanta, GA 30308 (404) 881-1706 
  • 10:45am Return to buses; depart for Martin Luther King, Jr. National Historical Site 
  • 11:00am Arrive at Martin Luther King, Jr. National Historical Site - 450 Auburn Avenue NE Atlanta, GA 30312 (404) 331-5190 
  • Self-guided exhibits and attractions, including Visitor’s Center, Ebenezer Baptist Church, Eternal Flame and Preservation District 
  • 12:00pm Return to buses; depart for Stone Mountain 
  • 12:30pm Arrive at Stone Mountain - 1000 Robert E. Lee Blvd. Stone Mountain, GA 30083 
  • Explore Stone Mountain park 
  • Enjoy the Summit Skyride 
  • 2:30pm Return to buses; depart for home 
  • Stop for dinner in Greenville on the way home 
  • 9:30pm Approximate arrival at Athens Drive High School 
All students expected to help unload and clean up buses.  *You may wish to have your student(s) call when we are a short distance away from the school or upon arrival. Doc will expect to remain at the school for 1 hour after we arrive. Thank you for your courtesy arranging a prompt pick-up. 

Packing List for Atlanta

Musical Equipment & Attire 
  • Instrument
  • Music
  • Accessories - extra reeds, grease, valve/slide oil, extra sticks/mallets
  • Pep Band Attire: Black pants, black shoes, black socks
  • 2-3 Casual outfits 
  • PJs
  • Walking Shoes! 
  • Underwear
  • Socks
  • Light jacket
  • Hat 
  • Rain Gear
  • Sunglasses
  • DeodorantShampoo, conditioner and other hair care products
  • Soap and facial care products
  • Toothbrush & toothpaste
  • Orthodontics: Wax for braces, retainers/cases, or other ortho care products
  • Makeup products, if used
  • Shaving supplies, if needed
  • For girls, feminine hygiene products
  • Sunscreen (needs to be packed in carryon bag)
  • Band-aids and/or moleskin, blister band-aids
  • Pain RelieverAny needed medications (needs to be packed in carryon bag)
Other Items
  • Backpack or sling pack to carry around 
  • Pillow and blanket for bus
  • Carry-on bag for bus activities
  • Snacks and water bottle for bus and in hotel room
  • Cell Phone, charger, and back up battery (consider bringing power strip for hotel)
  • EarbudsEarplugs (for sleeping in hotel room and bus!)
  • Spending money (suggested $60-$75)