Meeting started at 7:35pm

Attendance: 51 members

President: Welcome

Secretary: Previous minutes shared and approved. Brad Bullock motioned, David Scarborough seconded.

Treasurer

• Many fundraisers coming up
• NYC intent forms due Oct. 11
• All credits applied to band accounts by this weekend; email treasurer if you do not receive your statement next week

Student Reports

• Color Guard: Adding finishing touches to show; thanks for sewing help on Saturday; lost silks found before competition.
• Band Captain: Having fun & winning trophies; competition next weekend; game Friday; thanks parents.

Fundraiser Updates

• Durham Bulls: Wrapping up; final checks from Centerplate by early November; stand leaders please turn in all tips to Jean Burroughs or Neal Smith; renovations, including new stands, underway at Bulls stadium; Neal to contact Centerplate to explore stand options for upcoming season.
• NCSU Lemonade Stands: Slots did get filled last weekend; band made around $1000; first 3 games earned $2952.00; need other groups to help fill slots on 10/12, 11/2 and 11/22; penalty for each unfilled slot.
• PNC: NCSU Basketball games will be added for December; everything else filled through end of year; standby slots may be needed in addition to regular slots so please sign up for standby; January 1st all workers required to provide own band polo; polo must be current ADHS Band blue polo (logo not required); can order blank polo from band spirit wear for $15; indicate PNC on order form; until January 1, please place borrowed polo in back in bag before leaving stand.
• State Fair: Starts October 17th; only 9 slots left and those are on Sanderson competition day; class band students sign up on poster in band room if they can work event; if not going to Sanderson competition, please sign up; will reach out to other school groups for volunteers.
• BBQ: 35 slots open; need volunteers to distribute flyers to businesses; day of BBQ need drivers, volunteers for teacher/student sales and baked goods from everyone; BBQ signs will be displayed at football game Friday.
• Kroger Cards: Paying out to student accounts approximately every 2 months.
• Fruits & Nuts: Kickoff October 17 at Fall Concert; 3 week duration; delivered 1st week of December. 
• Scrip Cards: Mini-seminars at Merchant home Sunday (10/6) and Tuesday (10/8) on how to use site and how to sign up.
• Sponsorships: Information, contact list, FAQ and packet available on Sponsor Program page under Fundraiser tab of band website; packet and form available on Forms page; September sponsorships totaled $3850; 2013 to date at $4100. 25% of sponsorship amount credited to student account.
• Communications: If not receiving band emails, go to Communications page of website for instructions on how to sign up; very important; if know other band families not receiving emails, please have them sign up; follow @athensdriveband.com on twitter or text “40404 follow @athensdriveband”; like “Athens Drive Band Alumni, Friends & Members” facebook page.
• Mattress Sale: 85-90% of sales are personal referrals; goal 128 mattresses gets $20,000 for band; phone calls get folks in; flayers available; put band students name on flyer and if sale student earns cash; Restonic and Southerland brands; 100% warranty; pricing 30% -60% less with range from $199 to $1999; complete sets; accepts checks, cash, credit cards, lay away; website customfundraisingsolutions.com; delivery available or can pickup off West Gate Road in Raleigh; take off old mattress for $25; talking to students on October 25th; kickoff October 17th at fall concert.
• Knight’s Play Golf: Gobble Golf “fun”raiser; November 7th, 7pm at Knight’s Play; anyone can play; $10 for walkers, $15 for riders ($2 goes to band); groups of 4-5 compete with other groups; best 2 scores is group score; Jim Merchant taking signups and pay November 6th band hallway 2:20-2:45pm or can signup and pay day of event at Knight’s Play.
• Public Relations: Alicia Garner new chair; putting up BBQ and mattress flyers on community boards this weekend; does external advertising for events and fundraisers; contacts newspaper, Athens Alert, television, with band related announcements.

New Fundraisers

• BJs: Runs October 7-21; renew membership and save $10-$20 plus get 15 months instead of 12; renewals extend current membership even if just renewed; $5 per renewal donated back to band. Form on website by Sunday.
• Belk Charity Day Sales: November 9th 6am-10am; purchase tickets from JoMarie Holtshouser and Brad Bullock; tickets $5 each but serves as $5 discount for purchaser and $5 donation to ADAF; shop early November 3-9 and Belks will hold merchandise until after sale and still allow use of coupon and honor sale pricing.
• Raffle: Solicit area businesses for raffle items to be raffled off at Holiday Concert in December.

Composite Pictures by Just Smiles Photography

• Marching Band composite photos during class Tuesday-Friday next week; guard photos and non-class band during lunch; uniform photos for marching band; offering concert attire and casual photos for all band students; flexible, less expensive packages than previously company; photos available for next day online viewing at http://www.myjustsmile.com/Galleries/AthensBand; login Athens with password students1314; works best under Safari and Internet Explorer; not iPad compatible; galleries listed by class/section; pricing per sheet; online ordering; can mix sand match sizes and poses on a sheet; group photo to be taken before Raleigh Parade; tax included in pricing; form on “Forms” page of band website; available at school October 30 3-7pm for parents wishing to order in person; accepts credit cards, cash and checks; do not put credit card information a form sent in to school, leave blank and call with info; photo sessions, referrals and gift certificates through June 30, 2014 puts 10% in student’s band account; band earns percentage of all sales.

NYC

• $995 for Wind Ensemble students; $895 for non-performers; $495 for chaperones; $200 for bus riders only to/around/from NYC; $100 for NYC area bus riders only
• 3 dinners and 1 breakfast provided; plan $100 extra for other meals
• Provided trip highlights and areas being considered for sight seeing
• Extra rooms reserved for families traveling on their own; Hilton Midtown $349/night

Director

• Band performing State Fair opening in 2 weeks; playing at special events for area elementary schools; marching 3 area parades; performing at football, soccer games; competitions; by next meeting, all games and competitions completed
• Thanks to parents for all of their help 
• November 1st is 8th grade night; November 8th is Senior Recognition
• October 17 Fall Concert; no Marching Band practice on 16th or 17th
• Dresses and tuxes are in; pick up on way out
• Competition scoring; Music 40%, Marching 30%, General Effect 30%; Drum Major, Color Guard and Percussion scored independently and not part of overall placing
• Clinicians coming into class bands each week; students getting more professional instruction than ever before
• Students in our band program show exponential growth in music skills from freshman year to senior year
• Thank you to Matt Baker’s family for the new sousaphone stands; to Ryan and Rachel Smith’s family for new Wind Ensemble folders and Frank Castlebury for new sign hanging outside the band entrance
• Wish list for $600 African Drums
• Rose Bowl is next major goal; need 150+ students; can fill in with alumni; need to prove we can fund raise; Carnegie testing ground for fundraising
• Would like to eventually march New Year’s Eve Parade in London
• Triton competition performance around 3:30pm with South View’s performance around 8pm
• Havelock competition allows students time on the beach

Stadium Update

• Susan Cowles presented Athens Drive Stadium Renovations updates.
• ADHS Stadium project now fully funded; stadium possibly completed a year earlier (fall 2014 instead of 2015)
• Williams Stadium will serve track and field only; new stadium to be built on athletic practice field near senior lot
• Requesting input on band needs regarding new stadium and its amenities 
• Vote for school bond on Oct. 8th; bond still includes $3 million for Athens Drive HS

Meeting ended at 9:40pm

Next meeting November 14, 2013 7:30pm

Band Booster Meeting Minutes

September 12th, 2013

Meeting started at 7:30pm

Attendance: 58 members

Secretary: Previous minutes shared and approved. Hope Ligon motioned, David Scarborough seconded.

Treasurer

• Financials looking good but watching carefully. Had large surplus coming in to 2012-13 that we do not have this year.
• Please pre-pay for spirit wear, scrip cards and grocery cards.
• Please keep a close eye on your account and payment schedule.

Student Updates

• Color Guard: Guard show coming along good. Thanks to boosters for funding additional guard instructors this year. Flags and show uniforms are in.
•  Band Captain: Marching show looking good. Thanks to boosters for everything they do to support the students.

President

• Band Camp Slide Show
•  Doc’s Surprise Party: Huge success. Dr. Parker provided and directed alumni band.
• Slideshow of band at first Football Game
• Student Section: Student section being created for football games. May displace some parents who sit to the right of the band near press box.
• Band Room Doors: Doors coming into band room from hallway are broken and cannot be locked. Request submitted to school in May. Secure valuables in locked practice room until further notice.
• Photo Directory: Marching Band Student Directory available online. Password given. Parent Directory almost ready.

Committee Updates

• Coupon Books: Fewer books sold this year but made $1000 more than last year due to CitiPass price increase. 521 books sold. $5280 into student accounts; $2257 into general fund. Those earning free CitiPass books, see Kimmie after meeting to get your book(s).
• Bulls: Last home game was yesterday (9/11); Through July 25^th, $3100 added to general fund. Final estimate for season is $5000-$5500 for general fund; $23,000 to student accounts.
• PTSA: Please join. Dues are $10 for parents, $5 for students. Accepts tax deductible donations. Provides two $500 scholarships to senior class PTSA members. Last year’s band captain, Nathan Wintermute, was one of the 2012-13 recipients. Website is www.athensdriveptsa.com and can join PTSA and pay online. Would like 100% faculty participation.
• BBQ: Flyers distributed. BBQ is Oct. 25^th 10am-7pm at Swift Creek Community Center. Conflicts with State Fair Parking. Will deliver to businesses within 8-10 mile radius. Business orders due 10/22. Need  baked goods packaged in generous $1 portions. Can leave baked goods in band room on Thursday (10/24) or bring to community center Friday (10/25) morning. Business forms and flyers available on website. Online volunteer signups available this weekend.
• Chaperones: Going well. Thanks to all volunteers. Most pressing need is for percussion chaperones.
• Kroger Cards: Payout from Kroger at $5000. Currently posting to student accounts every two months.
• NCSU Lemonade Stands: Eight home games; four on competition days. All games online and available for volunteer signups. First two games had record sales: $2400 total ($1100 to student account; $1300 to general fund). Meet at school’s main entrance for carpool. Required to be in stadium 3 hours before event.
• PNC: We’re only working carts this year. No stands. Carts are Dippin Dots and scooped ice cream. No BARS training required. Contract signed. Have all Hurricane games and NCSU Basketball games and right of first refusal for special events. Signups online for events through December. Need experienced worker for September 27^th to train chairperson. Volunteers need to wear the current (blue) band polo when working PNC. PNC requires all shirts to match exactly.
• Pit Crew: To help, email pitcrew@athensdriveband.com or just show up outside band room at 5:45-6pm on football Fridays and offer to help.
• Scrip Cards: Sales going great. Pre-payment required. Prefer presto-accounts. On September 16^th Script Now to run specials for those with presto-accounts.
• Spirit Wear: New items this year. Terri Mellon making show earrings for $5. Three dollars of sale donated back to band.
• Sponsorships: Program has been updated. New program packet now available online. Online form submission and payment coming soon. Booster soliciting sponsorship responsible for obtaining all necessary information prior to submission to sponsorship committee. Once completed form and payment received, 25% credited to booster’s account. Sponsorship plaque posted in band room.
• State Fair Parking: October 17-27. Signups already online. Weekday workers monitor lots for Gregory Poole employees. Nighttime workers park cars and collect parking fee. Eleven days at fifteen hours/day broken into 3 five hour shifts. Last year band made $23,000 and put $6000 into band accounts. Desperately need workers for Saturday, Oct. 26 due to marching band competition at Sanderson HS.
• Twitter: Follow @athensdriveband.com or text “40404 follow @athensdriveband”
• Facebook: Like “Athens Drive Band Alumni, Friends & Members”
• Yahoo Group: Sorry for duplicate emails. Yahoo recently upgraded to new format and is experiencing multiple issues. Duplicate or non-delivered emails are the issues. Working with Yahoo to get issues resolved. Please check band website’s announcement area to ensure you stay fully informed.

NYC Trip

• Description of Carnegie Hall package provided. Soliciting ideas for additional places to visit and eat that can accommodate large groups. Email president@athensdriveband.com
• Non-refundable $200 deposit due October 8^th.
• Wind Ensemble performs but all band students invited to go.
• Dates are March 22 or 23 through March 26 with performance at Carnegie Hall on March 24.
• More info available late September; including cost breakdown.
• Wind Ensemble students asked to provide a list of things they would like to do/see in NYC.
•  Two charter buses. Extra seats will be available to band families for “transportation only” purchase.
• Cost for non-playing students (those not in Wind Ensemble) will be $100 less.

New Fundraising Ideas

• Raffle around Christmas: solicit area businesses for raffle items
• Alumni Campaign headed by Alumni Chairs Greg & Kathy Fishel and Kay Jamison
• Mattress Sale: ADHS Gym, Saturday, November 9^th. Company representative, Clint Stovall, explained program. 1-10 people will buy a mattress this year. Highest brand mattresses and guarantee. All sizes. Over $2 million for high schools last year. Brings in own sales staff, provides flyers, cleans up after event and delivers mattresses to homes. Band provides location (ADHS gym) and publicizes. Student incentives. No cost to band. Easy fundraiser. Cary and Broughton Bands have participated. Clint will place flyers in band room for distribution and if we get permission will deliver flyers with letter from Doc to area schools. Like “Athens Drive Band First Mattress Sale” on  facebook. Will make digital flyer available for our website. Sale 50 mattresses and he will sign up as a band sponsor.

Director

• Most band students participate in Marching Band. Only 10% are in class band only.
• Working on show, show music, pep tunes; will perform entire show without metronome at tomorrow’s football game.
• Four football games (including soccer game) in a row.
• All day Saturday rehearsal coming up September 21^st
• Competition September 28^th at Mt. Pleasant and Central Carbarus. ADHS performs at 3:15pm at Mt. Pleasant and 8:00pm at Central Carbarrus.
• Composite pictures coming up early October. New photographer with better pricing.
• Class Bands going great. All Wind Ensemble students will go to NYC. Other band students invited to go as well.
• Plans for overnight Busch Gardens trip Memorial Day Weekend. More affordable trip. All band students invited. Band performs in the morning and enjoys the park in the afternoon.
• Carnagie Hall trip gives us an opportunity to prove we can raise money. Test driving our ability to fundraise for large trips. Must have proven track record if we are to get accepted to Rose Bowl Parade.
• Open House, Tuesday the 17^th. Dismissing winds from practice at 4:30pm that day.
• Would like $500 for sousaphone holders. Cost $90 each. Eliminates carrying cases down to the field for games.

Stadium Update

• Susan Cowles presented Athens Drive Stadium Renovations updates.
• ADHS Stadium project to get funds left over from 2006 Bond so unlikely we will get anything from the upcoming bond. Although, if upcoming bond does not pass, we could potentially lose the promised 2006 funds to classroom seats. Please go out and vote for the bond on Oct. 8^th.
• New track for Williams Stadium planned for 2014.
• When provided funding comes through, Williams Stadium will be abandoned and new stadium will be built on athletic practice field near senior lot. Unlike Williams Stadium, that land belongs to WCPSS. New stadium completion expected fall 2015.
• Widening Stadium Drive and adding additional parking spots. To be completed 2014.
• Band practice field was preserved.

Meeting ended at 9:30pm

Band Booster Meeting 
May 16th, 2013 

Meeting started at 7:40pm 

Secretary: Previous meeting minutes approved, Paula Teander motioned, Mary Knierim seconded. 

Treasurer: If anyone wants a copy of the budget please email Brad Bullock. 

Updates:

• BBQ: Sold 1100 plates. Went very well, net profit $3600
• Bulls: Dropped Sunday’s game due to the concert. Signed contract for coming year.
• PNC: All finished up with events
• Mothers Day Event: Went really well, weather cooperated. Baskets made $940. Made $1000 from the silent auction. Kids had a blast playing jazz in courtyard.
• CD/DVD sales: Aleece survey the parents in attendance to see if they agreed with the new plan to offer 1 CD/DVD at the end of the year/semester with all the concerts on it instead of buying one from each concert. Everyone agreed.
• Scrip cards: FREE MONEY!! Melissa Merchant will be taking over next year.

Vote for 2013-1014 Board Members:

• Co-presidents: Aleece Spalding and Mary Knierim
•  Vice president of Operations: Buzz Culotta
• Vice president of Ways and Means: Wendy Bennett
• Treasurers: Richard Spalding and Jean Burroughs
• Secretary/Communications: Kim Lowe
• Members at Large: Jami Summers, Jim Merchant, JoMarie Holtshouser, Frank Castleberry.

 Motion to approve vote – Jenae Emanuel, seconded- David Zonderman


Vote for ADAF Board:

• Co-Presidents: Doug Cowles and JoMarie Holthouser
• Treasurer: Brad Bullock
• Members at Large: Jenae Emanuel and David Vtipil

Jazz Festival: 3:00pm arrival time, we go on at 5pm. Rain or shine. Tickets on Sale, can buy them at the gate. Hoping to make it a yearly event. Fee was $1500 for the venue.

Band Banquet: June 2nd 1-4. Signups are online.

Marching Band Forms: Are online and are due June 7th

Band Camp: Anyone that wants to chaperone needs to send Aleece and email.

DC Trip: The web site is NationalMemorialDayParade.com. Parade is 3 hrs long, marching time is much shorter. We are #25. We march from 7th to 17th street. Tour Company will provide a video to all band members that will include photos taken by kids and parents.

Director: Year in Review-2012 Olympics, Heavy Metal Band, State Fair, National Magazine names Doc top band director, Christmas party at the Merchants, Triangle Wine Experience, Twitter, Pay Pal, Booster fair, Yankee Candles, Forrest Gump on WRAL, NC state basketball, Noodles and Co, 5 below, Knights Play golf tourney, Greg Fishel Roast, Kroger Cards, Spirit Wear, Cookie People, COTA Jazz Festival, DC Trip!

Meeting ended at 9:00pm

April 11, 2013 

Meeting started at 7:40pm

Secretary

• Minutes from previous meeting were approved 

Treasurer

• April Band statements mailed out. All accounts now due in full. Accounts with balances due to will be reported to school office and recorded on student’s SPAN account. Mail payments or pay by credit card using Paypal on the band website. Consideration given for those already signed up to work April/May fundraisers for account payoff. 
• Seniors with credit balances can donate their balance to the band’s financial aid account or as a contribution toward new instrument costs. If desired, seniors can also transfer their credit balances to another student’s account. E-mail Kay or Aleece at president@athensdriveband.com. 

Winter Guard

• Victoria Clark and Susu Deaver reported that 2013 Winter Guard’s last competition was the AIA Championships at Dorton Arena last weekend. They made finals, placing 8th out of 15 in Pre-Finals. They finished 9th in Finals. Overall a very good season for our Winter Guard. 

Winter Percussion

• Spencer Sherwood sent out a huge thanks to Brian Holtshouser for the shelves outside the Percussion room. 
• Winter Percussion placed 3rd in the AIA Championships held at Broughton HS last weekend. 
• Winter Percussion heads to WGI Championships in Dayton, Ohio, April 17-20. WGI Championships is a world wide competition featuring middle school through college age competitors from around the world. 
• Lynn Sherwood reported that two Winter Percussion students are out for the remainder of the season. Ben Ritchie and his mother Kathy are recovering from injuries sustained in the 94 car pile up in VA on Easter Sunday. Both have broken collar bones and leg injuries. Ben is recovering from surgery. Percussion has been supplying meals and assistance. Sam Holland sustained a leg injury at school yesterday and is undergoing surgery. 
• Winter Percussion (and hopefully Winter Guard) will perform their 2013 shows on Monday, April 15th at 6pm in the ADHS Gym. This performance will be the last local performance for this year’s shows. 

Durham Bulls

• First week is finishing up. Season still young. Please keep signing up. Great way to pay down your band accounts. 

NC State Lemonade Stand

• Spring football game April 20th. All slots are full. 
• Will be increasing number of stands for the fall. One of two fundraisers allowing students as young as 14 to work. 

PNC Arena

• Three regular events left. Additional openings for April 25th event will be posted soon. Other events such as concerts and children’s shows will be available through June. 
• Through April 4th, $3365 has been added to band accounts. 

Band BBQ

• Spring BBQ is April 26th 
• Would like non-senior parents to pair up with senior parents to learn BBQ positions so they can fill roles being left open by graduating families. 
• Advertisers needed to pass out flyers. Areas needing targeting are Capital Center at the Beltline, Centerview Court, and Keisler Drive. 

Staples Rewards

• · Two ways to contribute. 

1. Bring in used cartridges to band room 
2. Inform the checkout clerk at Staples that you are an ADHS Band member and that Marlene Schneider is our Rewards Coordinator 

• Cards with ADHS Band Rewards # were made available at meeting 

Grocery Cards

• · Heidi Johnson has Grocery Cards and new Kroger Cares cards if anyone would like to purchase. 
• · Aleece introduced the new Kroger Cares program. Buy a reloadable card for $5 and put 5% back in your band account each time you reload. 

Booster Board Nominations

• Kay Jamison announced Band Booster Board Nominees & ADAF Board Nominees for 2013-2014. To be voted on at May Booster Meeting. Will continue to take nominations until that time. 
• Band Booster Board Nominees: 
• Co-Presidents: Aleece Spalding & Mary Knierim 
• Vice President Operations: Buzz Culotta 
• Vice President Ways & Means: Wendy Bennett 
• Co-Treasurers: Richard Spalding & Jean Burroughs 
• Secretary/Communications: Kim Lowe 
• Member at Large: Jim Merchant (Percussion & Operations Support) 
• Member at Large: Jami Summers (Guard Support) 
• Member at Large: JoMarie Holtshouser (ADAF and Ways & Means Support) 
• ADAF Board Nominees: 
• Co-Presidents: Doug Cowles & JoMarie Holtshouser 
• Treasurer: Brad Bullock 

Band Booster Meeting 

March 12^th, 2013 

Meeting started at 7:40pm 

Secretary:  Minutes from previous meeting were approved. Motioned by Mary Knierim and seconded by Liesel Dineen.

Treasurer:  Not much to report. Statements just went out. DPAC service hours will be on next statement. Final Payments to accounts are due April 1^st.

Guard: Just had competition at West Johnston – placed 3^rd. Next competition is at Green Hope and then AIA finals.

Percussion: Had Competition at Clayton –placed 2^nd.  Traveled to Spartanburg- placed    . Was a great trip with lots of help, everything went very smoothly (other than the snow).

PNC: JoMarie Holthouser reported that we’ve had 27 events and have put $2790 into band accounts. Have 15-20 events still to come. If Hurricanes make the playoffs there will be more events.

Spring BBQ:  Laura Ashford confirmed that the date is April 26^th. She needs help with advertising and lots of help with presales.

Bulls: Neal and Martha Smith have taken over chairing the Bulls. Hopefully signups will be going on line tomorrow. There will be some changes, not as many people working each event especially during the week . Will have 8-10 people, 14 on Thursdays. They will be trying to have better control over the credit card slips and Bulls Bucks to help cut down on confusion when closing out at the end of the night.  Clarified that service credits go by school year- Bulls credits can be put towards this years accounts.

Lemonade: There will be a spring football game on April 20^th at 1:30. We have an option to operate all stands. Need 4-5 people per stand. They have done away with Funnel Cakes this year. It is one venue that kids can work at- 14 age minimum. There will be 8 home football games .

Mothers Day Event: Will be on May 11^th. Will be similar to last year, Silent Auction,& Cupcake Contest.  Food will be in the cafeteria, Menchies and The Cookie People will be selling food. Jazz band will be playing in the courtyard. Theme for Cupcakes is still being decided. Possibly celebrity judges. Start time will be 6:30-7, with concert outside first. There will also be a basket raffle. Each section in the band will sponsor a different themed basket.

DC Trip: Aleece handed out an itinerary of the weekend. Will be having dinner at Phillips Seafood on Saturday night. Still deciding on dinner for Monday night.

Director: We’re into March Madness! Jazz band is doing awesome, will be playing at Mothers Day Event. Whole band will play first. Winterguard and Winter Percussion have been doing great. First Concert was wonderful- next concert will be much shorter. 4 kids auditioned for All State Band and all made it! 3 of them making 1^st chair. Rachel Knierim- 1^st chair French Horn, Corinne Crowley- 1^st chair Bassoon, Matt Baker- 1^st chair Tuba, and Josh Scarborough- Clarinet.  Lawrence University will be playing at the UNCG Band Directors convention and wanted to come play a concert for us here at school. Shows that our program is recognized by others!  State Festival is coming up, will have 2 guest conductors coming in to help before hand. Next meeting we will talk about recruiting. And “Hope” is the first clue in next years theme.

Meeting ended at 8:40pm

Band Booster Meeting

Feb 21^st, 2013

Meeting started at 7:40pm

Secretary: Minutes from previous meeting were approved. Motioned by David Scarborough and seconded by Joyce Bubar.

Treasurer: Nothing to report

Guard: Victoria Clark and Susu Deaver reported that in their first competition they placed 3^rd. Their next competition is on Feb 23^rd at Clayton.

Percussion: Spencer Sherwood reported that their first competition is also on Feb 23^rd at Clayton. They have lots of potential this year and everyone should come out and see them because Sean doesn’t touch the ground in 2 parts of the show!

Lynn Sherwood lets us know that percussion is not “scalping” for tickets but “scarfing” for tickets. They are selling scarves with the money going towards purchasing tickets for the WGI finals in Dayton.

Bulls: Neal and Martha Smith will be taking over organizing the Bulls this year.

Five below: You must take the flyer with you in order to credit the band.

Knight's Play: Great time was had by all. Much warmer than in October. Winners were Logan & Wyatt Summers, Trey Whirlow and Kyle Bartholomew.

PNC: So far with Hockey back playing we have put about $1500 into student accounts.

Scrip Cards: New cards are in, please pick up.

Spring BBQ: Will be on April 26^th.

Greg Fishel Roast: We watched a video from one of Gregs friends that wasn’t shown at the roast. Profit was about  $3600.

Composite Pictures: A company called Just Smiles has given us a proposal to do our composite pictures next fall. They would be about 40% less that the one we’ve been using and we would receive 10% of any sales back to the band. We have decided to go ahead and sign with them.

Mothers Day Event: Will be on May 11^th. There is a planning meeting next week. If interested in joining committee let Kay or Aleece know.

Committee Chairs: If you are a committee chair and plan on returning next year please let Aleece know.

Kroger Cares Cards: Kay and Aleece met with other Band Booster Presidents and shared many ideas. One was the the Kroger Cares Card, a reloadable gift card that we would purchase and sell for $5. Then anytime that card is used 5% would come back  to the band. We will try it soon.

Booster Meeting date change: Next meeting will be Tuesday March 12^th

Director: Since Jan 10^th – The Roast went fantastic. All District Band was cancelled due to bad weather. 4 kids will be auditioning for All State Band. Have sent out nominations for All American Band. The Frankie Lemmon fundraiser was bizarre as usual but 50 students went and played for 15 minutes and came away with $1500. March 7^th & 14^th are the Festival Concerts. State Festival is coming up in the end of March. We have some Eagle Scout projects coming up- possibly a new patio. There was an error on the Holiday Concert CDs- they will be redone. Goal is to make it to Carnegie Hall next year with the wind ensemble. \

 

Meeting ended at 9:45 pm

Band Booster Meeting

January 10^th, 2013

Meeting started at 7:40PM

Secretary:  Minutes from previous meeting were approved. Motioned by Shena Thornton and seconded by Kim Lowe.

Treasury:  NUTHIN’. Now would be a good time to look at statements.

Guard:  Victoria Clark reported that work is going good. The theme is “Colorblind”, Floor is painted, Uniforms are done. Have 16 girls on squad and first competition is on Feb 9^th.

Percussion: Lynn Sherwood reported that the theme for Winter percussion is “Ripple Effect”. Uniforms are ordered, the floor is being digitally printed. There are 32 members and 2 managers.  First competition is Feb 23. Will be traveling to Spartanburg, Richmond, Green Hope, Broughton and Dayton.

Concert Band Liaison: Margaret Kocis (classbandliaison@athensdriveband.com) was introduced as the new liaison for the concert bands. She will be sending out her own emails so that concert band parents won’t receive as many emails pertaining to the whole band.

5 Below: Jenae reported that  overall it went well, not a lot of profit, only $30 but will try again the  9^th,10th,11^th of  February.

Fruit and Nut: Diane McGrath reported that the total sales were about $13,000, so about $5000 profit.

Yankee Candle: Ended with about $1300 profit.

Holiday Giving Tree Donations:  Have $1500 so far. A lot of the music has been claimed. The items will all be on the website soon.  Several families have made significant donations for Baritone cases, cymbal cases, money towards oboe and French horn.

ADAF: Still need 1-2 board members.

PNC: JoMarie reported that the NHL is approving a deal to end the lockout so games should start January 22. She has to go through the entire sign up process again for stands and carts. There are 8 groups ahead of us for that. As soon as that’s done signups will go online. With the few events we have worked we have about $1000 going into accounts.

Scrip Cards: Nancy has new cards here.

Staples: Turn in used ink cartridges in box outside Doc’s office. We earn rewards towards purchases.

Open House/Middle School DVD was previewed.

Knights Play golf: Will be another tournament on Feb 12^th. Theme is “Gotta Love Golf!”

DC Memorial Day Trip: currently have 121 students signed up. Need 9 more to meet our obligation for the trip. Please help to recruit students for the trip! If we do not get enough students, we are offering the same rate ($395) for parents to attend.

Board Nominations: Committee is being set up for nominations for the 2013-2014 board. Email Aleece if you are interested in being on the board.

Greg Fishel Roast: Is Friday the 18^th at the Cardinal Club . Tickets are tax deductable. Chris VanDorston won the drawing for 2 tickets.

Director: “We are headed into the dark side of the Moon”. This time of year it seems as if the band disappears but really there is still a lot going on.  Weekends there are honor bands going on. Lots of private lessons are happening. Having a lot of instructors coming in to the classes which is so helpful. Finished season with the Parades, Holiday concerts were great, NC pep band, 13 kids made honor band, Open house last Thursday went very well. Jazz band will be starting up on Tu/thurs. Triangle Wine Experience: Mostly upperclassman band members will perform on 2/9 at this event. They donate $1,500 to the band.

We saw Jo Marie’s video of the United States Army High School Band performance in San Antonio. Brian had a great experience!

Meeting ended at 8:45PM

Band Booster  Meeting

November 8, 2012 

Meeting started at 7:40 pm. Welcome by Kay Jamison. Said Thank yous.

Secretary: Minutes from previous meeting were approved. Motioned by Shannondoah Deaver and seconded by Jo Marie Holtshouser.

Treasurer:  Not a lot of news. Cash flow is good. DC trip is coming up so need to keep fundraising.

Belk Boxes:  Belks no longer needs our services during the holidays. Change in store policy does not allow non-company workers. There is a new supervisor who has been very non-responsive. Will keep trying. That will take about $900 out of the budget.

Band reports:

Nathen Wintermute reported that the season ended on a great note! 3 Grand Champions this year. He’s had a great 4 years. Parades are coming up.

Taylor Summers reported that Cary Band Day was fun for the guard since they decided to “let go” and have fun. Most thought it was their best show. Winterguard will be starting up soon.

Spencer Sherwood reported that this was the best season yet and definitely his favorite. Winterpercussion starts next week.

Yankee Candle: Orders/Money are due tonight.

Fruit and Nut: Has been extended until next Tuesday

Knights Play tournament: Everyone had a great time. Doc has the green ball. $110 profit and  good turnout.

Lemonade Stand:  Have had 4of the 6 games. Chorus helped with the last game. So far almost  $2000 into student accounts and $1000 into general fund. 3 of the games are the same day as a competition.

Lets Eat:  Noodles paid us $200 for a small pep band to come out and play at their “Pork” promotion. We ended up with $319

PNC: NC state game on Friday, and we picked up an extra cart. Desperately need the NHL to start. We have 40 events scheduled. New Years eve ,if  the NHL starts up , will be a double header so we need a lot of people! Only 18 and older.

Scrip cards: No problems, new cards are here.

BBQ: Ended with $5544 profit!!

State Fair:  Ray and Kim Davis were awarded our “Blue Ribbon” for their outstanding  job on State Fair Parking.  Profit was $22,700!  $6000 into student accounts, over $16,000 into general. 77 people worked, from 54 families. Was a 25% increase over last year.

Concert CD/DVDs: CD’s are in, still editing the DVD’s and will be done next week.

Winterguard:  Working with Mason who is due to deliver her baby on Christmas. Athens has 5 basketball teams competing for lower gym which makes it very difficult for us to practice. Will again have 2 other schools joining us.  Interest meeting will be before Thanksgiving.

Winterpercussion: Tuesday is the interest meeting at 6pm. An email will be going out  about it. For those kids staying after the parade practice dinner will be provided. They will be going to 3 AGI this year, Richmond, Spartanburg, and worlds in Dayton, Ohio.

Volunteer Opportunities: Need help with sponsorships and someone to help coordinate transportation.

DC trip: 119 Students have signed up, still hoping for 130. 12 chaperones. Staying at the Dulles Hyatt Suites.

Banquet: November 17^th. 1-4pm. After the parade.

Christmas Party: Will be December 8^th at the Merchants house. For parents and alumni parents. Bring a dessert or appetizer to share.

Roast for Greg Fishel: So far 34 tickets sold with no advertizing. Cardinal Club on January 18^th. Check out on the website.

Director: Doc gave an “overview” of the program for newer parents. We have 3 concert bands- not many school have that during the school day. We hire specialists to come in and instruct the kids. Fall we have marching band open to everyone. Winter we have percussion and guard and Jazz band.  Darby is going this week to conduct the ASU band which she won the honor of doing at the ASU competition. At Cary Band Day we won 2 in the parade and received $500. Next up are the parades. Everyone marches and we have a new cymbal line. Banquet is coming up. Brian Holtshouser is being honored for being accepted into the US Army All American Band and will be performing with them in the bowl game.

Meeting ended at 9:00

Band Booster Meeting - October 11, 2012

Meeting Started at 7:40

Extra Attic – Mike, manager came by with a great fundraising opportunity.  Anyone with a unit will have No admin fee, free lock, and 10% of the unit cost go towards to the band booster general fund. 

Bulls:  all done.  Put $1150 into the general fund.

Communications: make sure you are replying to the correct person

• Chairs must send to yahoogroup@athensdriveband.com
• Facebook – like our page
• Twitter is going well
• Check out the student accolades page!
• Don’t forget you can use pay pal to pay your band bill

Lemonade Stand: ½ way thru.  NEED more volunteers for Cary band day, we have approached chorus but have gotten no response.  We have done 3 games and made $1345 for student accounts and $926 for the general fund.

Fruit and nut Sales:  Start October 15: adding Yankee Candle.  Newest item tin with popcorn and nuts – very yummy!  Students will be receiving a double packet on Monday (in class) Tuesday (if not in class).  Items will be here December 7.

Nathan:  2 Grand Champions right off the bat, never happened before.  Going so well!

Suzu: Filling is work – show silks are in and pretty and very thankful!!

Knight’s Play: flyer coming out.  Will be held on Tuesday November 6 at 7 pm, off Ten Ten Road.  $10 if walking, $5 if cart

Let’s Eat:  Noodle’s – October 15^th, band will be performing pep tunes

Mentoring/Public Relations: feedback to Patty Williams about mentoring program.  Please send all information for any event you want publicized to Patti so she can promote out to different social media outlets.

PNC: events will be canceled unless we get out of NHL lockout.  We will still have the State games.  Not having staffing issues.

Scrip Cards:  Arrived and Free Money.

Grocery Cards:  Are here

State Fair Parking: Still need help.  Must be 18

Upcoming Events: Afterschool pizza stands – staff with volunteers and the program will keep the money

Memorial Day trip: went over itinerary, May 25 to 27, A fun filled busy couple of days!!

Directors report:  Super start to year!  Seniors and Section Leaders have done a great job getting everyone ready this year.  Danville was beautiful.  Great show.  Southeast Raleigh – eww weather, made the best of the weather.  Parents got a kick out of seeing Darby from that angle.  We have worked hard.  Next 3 will be a little stiffer.  Fall concert October 25.  Opening the State Fair on Friday at Village of Yesteryear.  Cute photo moment.  A couple of housekeeping things:  stereo needs fixed, parade banner needs fixed, and microwaves are short circuiting (circuit breakers).  The tuxedos and dresses are ready to be picked up.  And last but not least Doc has the green ball back!

Band Booster Meeting 

September 13, 2012 

Meeting started at 7:45pm  - Welcome by Kay Jamison

Secretary: Minutes from previous meeting approved, (Gail Lanphear motioned, Kathy Fishel second)

Treasurer:  There was a $20,000 surplus from last year’s budget, due to $16,000 over budget from fundraising.  Greg Stone purchased field supplies and then donated that amount.

Guard: Victoria Clark let us know that the uniforms are in, still a lot of work to be done but everything is going well.

Band: Nathan Wintermute reported that afterschool practices are going well. Have the first 2 movements still working on the 3^rd.

Booster Fair:  Was a great success- filled all the positions needed.

Photo Directory: New one is online – print it out!

Coupon Books: It’s over!! Did not do as well as last year , sold 565 books.

Lazy Daze:  Sold out of Corn and Apple Dumplings – big success, sold over $1000.

BBQ: On September 28^th. Still need drivers. Sign-ups online. EVERYONE needs to bake desserts. The Drumline will perform from 4-6.

Chaperones:  Everything going very smoothly.

Bulls: Ended up with $20,000 going into band accounts.

Lemonade Stand: Starts this Saturday. Need people for the Danville and Cary Competitions. Kids can do it also if over 14 years old.

Let’s Eat:  On Monday Oct 15^th at Noodles & Co. They are promoting new pork dishes and will give a portion of proceeds to the band.  The band will be playing from 5:30-6.

Twitter:  The band will be using Twitter to send out info to Parents. You do not have to have a Twitter account to receive messages.

PNC: BARS training will be on Saturday. Even if there is a Hockey Lockout there will be events to work. End of October signups will begin.

Pit Crew: Still are looking for Volunteers. Contact Rob Coles

Scrip Cards: They’re here – Free Money!! They are like gift cards but at a discounted rate and that difference goes to the band account. There are cards for Noodles.

Spirit Wear: New Magnets, more scarves, new socks. Can pick up show shirts on Saturday.

Sponsorships: If you know a business that would like to sponsor the band, you can receive  25% of that amount into your band account.

State Fair: Signups are not on line yet. Will be limited to 3 shifts per person. The fair runs Oct 11-21.

Staples: Turn in ink cartridges and we can get credit to use towards printer paper. There is a drop-off box outside Doc’s office.

Upcoming Events

9-9 practice: This Saturday. Email went out with agenda. Parents can come out and watch the show under the lights at about 8pm

New Fundraising Ideas:

Knights Play Golf Tournament: Will be a family event, possibly this fall.

Yankee Candle: Yolanda Hunter and Beth McGee are heading this up in conjunction with Fruit and Nut. Very easy fundraiser, kick-off in Mid-Oct.

Greg Fishel Roast: Friday Jan 18^th at the Cardinal Club in Raleigh.

 

Director:  Off to a great start. Seniors and section leaders are doing a great job. Will be playing at the soccer game tomorrow night with a “pink out” for a Breast Cancer fundraiser.  Everyone will need to bring their uniform on Saturday for final fittings. Need some parents to help fix up cases.  Have 5 competitions coming up. Next Saturday is the first one in Danville, VA. Composite pictures will be taken Oct 1&2. Sent in deposit for Memorial Day parade in Washington DC. Will be a 3 day trip, putting together the package now. Band Camp dates for next year are July 28-Aug 2.

 

Meeting ended at 9:05pm