Athens Drive Band Boosters
Thursday, October 15th, 2015
Start Time: 7:40PM
President (Wendy Bennett): Welcome.
Secretary’s Report (Jami Summers): Presented minutes from previous booster meeting. Motioned by Joe Baker and seconded by Laura Quakenbush.
PTSA Guest Speaker Elena Price:
- All of the booster groups are trying to work together - Jag Club, Fine Arts, Chorus, Theater and Band.
- The PTSA is asking help from all of those groups to fund the Teacher Grants.
- The only money the PTSA brings in is from membership fees. Please join the PTSA if you haven’t already.
Treasurer’s Report (Joe Baker): October is a busy month with State Fair Parking and other Fundraisers going on. Please keep up with your account if not working any of those fundraisers. Updates for September coming out soon. Do not have Scrip credits for September in yet.
Disney Trip (Richard Spalding):We will be leaving Sunday March 27th, returning Friday April 1st. The total cost will be $700. That includes 4 days in the parks, transportation, admission, hotel and most meals. Designed for both Marching band and Concert bands. Tuesday night the marching band will be marching in the Electrical Light Parade at Disney. Concert band will be performing also. So far only 43 people have signed up. Sign ups are open until next Wednesday. We need a count so we can decide if we need 3 or 4 buses. Still deciding between 3 days at Disney/ 1 at Universal or 2 days Disney/2 at Universal. Families can use Scrip Cards for hotel but band can’t.
State Fair Parking (Richard Spalding):The #1 contributor to the band general fund. We are hurting for volunteers right now, especially the Saturdays of the competitions. It pays $40 for weekend shift and goes towards your service credits.
Coupon Books (Wendy Bennett): Thank you to Pam Rusnak and Jean Burroughs. Went very well , no numbers yet.
BBQ (Wendy Bennett): Thank you to Laura Ashford and Sahee Kim.
Bulls (Wendy Bennett): Thank you to the Neal and Martha Smith.
Big Al's (Wayne Childers): Have filled 104 shifts. Estimate to earn about $4500-5000. Still some spots available.
Let's Eat! (Wendy Bennett): Next event, TMAC on Tuesday November 10th. 11am-12am. Will give back 10%. They also will be providing our meal on Saturday and are a new sponsor.
Fruit and Nut (Suzanne Puccio): Starting Monday the envelopes will go out with all the information so check with your kids. Ends Friday November 13th. Fruit will arrive on Friday December 11th and pickup is 2:30-6.
Lemonade Stand (Michelle Young): Rained out our last game. Was rainy for the first 2 games. Have 12 spots open for Halloween game. Nov 21st is the next game and the last game is the Saturday after Thanksgiving.
Grocery / Scrip Cards (Jean Burroughs): November 8th is the next scrip order. Always has grocery cards with her.
Magnet Update (Sherry Skinner): The new Magnet theme will be 21st Century Health. Nothing in our currents STEM program will change. We have 200 open student spots. Will explore the medical field of the future. Dr Hedrick is firm that nothing in the arts programs will be changed.
Composite Pictures (Wendy Bennett): The pictures are available on line now.
http://justsmile.shootproof/gallery/1516ADHSband (email email@example.com for password). Order online or in person on November 12th from 5:30-7:30.
Director News (Doc) :
Meeting Adjourned: 9:40PM
Athens Drive Band Boosters
Thursday, September 10th, 2015
Start Time: 7:40PM
President (Mary Knierim (filling in for Wendy Bennett) and Susan Harrell): Welcome.
Secretary’s Report (Jami Summers): No minutes, this is first meeting.
Treasurer’s Report (Joe Baker):
- He said it’s a very busy time of year. He went over the budget very briefly.
- Our total revenues were $397,978.00, Expenses were $332,519.00.
- Account Credits were $68,659.00.
- Net Income was $3,200.00.
- Statements should be coming out by email very shortly.
Chaperones (Deb Alvord): As of 9/11 – 31 individuals have given 389.5 hours of volunteering. For football games they have new lighted ropes and vests for safety. They will also be used for State Fair Parking. Deb did a demonstration of how to sign up on the website. She asked that people not add in spots if they are already filled up.
Coupon Books (Pam Rusnak): She said that those that earned free books will receive those after all the accounting is done. So far it looks better than last year's numbers.
Harris Teeter (Jean Burroughs): Everyone should have their VIP card linked to 2153. If you do it by 9/30 you will be entered to win $200. Last year we earned $1007.84. You can also link your Kroger card to 83764. Food Lion cards we earn 5% back and Lowes Foods we earn 6%- but cannot reload those. Kroger grocery cards are under consideration but need a $5000 initial order.
Scrip cards (Jean Burroughs): $1000 earned last month through scrip cards. You are able to access them on your phone. On September 14th there are special bonuses – its free money!!
BBQ (Laura Ashford): Laura asked for everyone to help with desserts! Bring homemade desserts in $1 size baggies to the BBQ. Lots of people have been out selling, but she needs more to sign up to help. She will look into bulk buying.
PNC (Tabitha Groelle): We are adopting a Dippin Dots cart. Easier to staff. She will be doing and information session for parents at the 9-9 practice. If you earn money you can put it in a scholarship fund instead of your account. And PNC does count towards your service credits.
Lemonade Stand (Michelle Young): She said they had their first game last week. The stadium is trying vending in the stands this year. They are also selling Dippin Dots. We have 2 stands this year which is 12 spots. She cannot put up spots to sign up until the Team announces a time for the game. 14 and older can work. She is looking for a co-chair.
State Fair Parking (Aleece Spalding):
She announced that Richard Spalding, Keli Lloyd, and Susan Britten are chairing. The fair is October 15th-25th. Sign ups will go up this Saturday.
Mattress Sale (Aleece Spalding):
She needs a co-chair. The sale is Saturday November 14th. There will be a parent meeting at the 9-9 practice at 8:30 pm with Clint Stovall. He gives $10 to the kids for each prospective phone call they make.
Big Al's (Wayne Childers):
This fund raiser goes on during the fair. Adults earn $9 per hour and students earn $7 per hour plus $1 towards general fund. There are AM and PM shifts which include admission to the fair. It does not count towards service credits. Signups will go up early next week. Students must work with their parents.
Remind App (Michael Bynum):
He explained that this app is a way for us to post to the entire band, or only sections of the band, when we need to change a time or location. So far we have 138 students and 210 parents registered.
Transportation (David Scarborough)
: He said that he is trying to find someone that has a trailer that could transport the 5 uniform racks. And they always need drivers.
She announced that we are still looking for a lot of co-chairs or trainees for lots of programs-Sponsorship, Grants, Bulls, Golf Tourney, Mattress Sale, Lemonade Stand, PNC, First Aid (does not need to be a nurse or doctor-just CPR trained), Year End Video, Meals and Snacks, Practice Field, Big Al’s, Concert Video.
Disney Trip (Richard Spalding) :
He said that plans are not yet finalized but close. He looked at the trip that Apex High went on last year for 3 days and the cost was $800. We’ll have 4 days and it will be no more than $700and will include 2 meals a day. There will be a separate block for parents at hotel and can purchase tickets for everything.
Director News (Doc) :
- Started off with a delivery of pink roses and pink balloons and a phone call from Greg Fishel announcing that after 17months he finally beat Doc at golf so now Doc has the pink ball.
- Everyone, including class bands is included in the Disney trip.
- Band is one big Family.
- The Band program receives no money from the school.
- We’re off to a great start.
- All parents are useful! We need all kinds of talents.
- 9-9 rehearsal is to make sure everything works together.
- Chamber Concert is October 8th.
- Fall concert is October 29th with Wind Ensemble and Symphonic band.
Meeting Adjourned: 9:40PM
Athens Drive Band Boosters
Thursday, April 16, 2015
Start Time: 7:30PM
Attendance: 41 President (Mary Knierim):
Welcome. Secretary’s Report (Kim Lowe):
Distributed minutes from March 3rd Booster Meeting. Motion to approve by Tabitha Groelle. Seconded by Jenae Emmanuel. Treasurer’s Report (Jean Burroughs):
Marching Band Registration (Mary Knierim):
- Spring BBQ put us over our fundraising goal for the year. Thanks to everyone who came out to help.
- All student band accounts should have been paid in full by April 1st. If you still have a balance on your account, please see Jean Burroughs or Joe Baker.
- To date, we have brought in $369,000 and spent $323,000. Remaining $46,000 to be expended over the next couple of months.
- Budget for this year ending strong and in good shape.
Durham Bulls (Neal Smith):
- Registration now open for 2015-16 – Must register by June 6th
- Fee increase this year. Fees haven’t been raised in 8 years. There is now a non-refundable $100 Registration Fee in addition to fair share financial obligation of $975 ($775 for guard).
- Fair share service obligation was reduced to 5 paid fundraiser shifts at $35 each (or $175 for those wishing to pay instead of working paid fundraiser shifts).
- In order for the band to meet summer financial commitments, the following payment plan is in effect:
- $100 non-refundable Registration Fee due June 6th (with registration form)
- $500 due prior to Band Camp (by July 31st)
- $125 ($75 for guard) due September 1st, October 1st and November 1st
- $100 ($50 for guard) due December 1st
Centerplate is no longer managing concessions at the Bulls Stadium. Bulls now managing in house as “Bull City Hospitality”. Seems to be a good change. Still staffing stands with volunteer groups. Bull City staff more flexible and better organized. Expecting us to be flexible as well. Band begins working shifts in May. Have requested 6-person stand. Of these 6 slots, 2 can be students ages 16 and up. 14 and 15 year olds no can no longer work due to child labor laws. Will have 4 additional adult shifts for “floaters”. Floaters will be placed in other stands by Bull City. Our volunteers will be expected to do some cooking this year. Everyone planning to work Bulls this year is required to undergo training. Training materials are already available online on the Durham Bulls Fundraiser page of the band website. Bull City is keeping track of folks who complete the training. Those wishing to sign up as stand leaders are required to attend a short training session at the Bulls Stadium. Contact Neal for stand leader training dates and signup information. Stand leader bonus is being offered this year. For every 5 games you work as a stand leader, your account will be credited an additional $20. Martha Smith has agreed to stay on as Durham Bulls Fundraiser co-chair for upcoming year.PNC (Tabitha Groelle):
Fundraiser is winding down. Last season event is Saturday. This school year, to date, we have worked 72 events and put $6165 into 30 band accounts. We will make signing bonus this year. Some slots will be available for May 28 & 29. NCSU Lemonade Stand (Tabitha Groelle):
Saturday’s spring game went ok. Did not have enough folks signed up so had to use one of the stadium’s workers. New pretzel setup. Car Wash (Jennifer Wakeford):
Kicking off tonight. Fundraiser changed from work-based fundraiser with all funds going to general fund to a sale based fundraiser that earns funds for both student accounts and general fund. Carolina Auto Spa has partnered with us to sell $24 Gift Cards. Band receives $12 for each gift card sold. Of that $12, $8 is credited to student’s account and $4 is placed in general fund. Jennifer will have cards available at booster meetings, band camp check-in, concerts, etc… Carolina Auto Spa has two locations: one in Cary near Maynard/High House and one in Apex on Hwy 55 near Little Caesars and Duncan Donuts. Booster families must pre-pay for all gift cards sold/received. Cards also available by emailing firstname.lastname@example.org. Scrip & Grocery Cards (Jean Burroughs):
Has April scrip cards for folks who ordered. Also have Grocery Cards available for purchase. Scrip cards are a great way to put money in your band account. Purchase a Cruise using scrip and 9% goes back into your band account. Communications (Kim Lowe):
Cary Music & Arts Festival (Aleece Spalding):
- Website: Band’s mobile app is now available for both Apple and Android devices. Can download from App Store (Apple) and Google Play (Android). App name is “ADHS Band”.
- Yahoo Group: Committee has been investigating alternative email programs throughout the year. Has decided to stay with Yahoo! Groups and work individually with folks still experiencing delivery problems. If you’re not receiving Yahoo! e-mails from the band, please contact email@example.com.
Volunteer Mobilization Seminar (Kim Lowe & Aleece Spalding):
- Coming up April 26th running 4pm to 9pm. Athens well represented (Chorus, Jazz Ensemble, Wind Ensemble, Orchestra). Bring picnics, invite friends, free admission, bring chair, table seating available for $10 per person… Need volunteers for entry, selling raffle tickets and distributing programs. Email will be sent with link to signup location. NC Symphony sponsoring and each student performer will be given free tickets to the NC Symphony and Summerfest. Also being sponsored by Town of Cary and a Classical Radio Station. Participating schools (Athens, Green Hope, Cary and Panther Creek) being asked to sell program ads. Athens has sold 2 so far. Laurin Allen is doing the program this year. Ads are being sold at $125 for ¼ page, $250 for ½ page and $500 for full page. Donors at $500 level or above recognized on event’s Facebook page. All ad donors are allowed to set up a table at the event. Event will be bigger than last year. Combo groups will play during intermission. ADHS band parents Greg Fishel and Cullen Browder are MCs. WRAL will publicize the event electronically. Please ‘Like’ Cary Music and Arts Festival page on Facebook. Concessions will be open. Admission free but donations accepted. Festival working on establishing itself as a 501c3 Charitable Organization.
- Cary Music and Arts Festival partnering with Girl Scouts of America to support Military Missions in Action. Lauren Holtshouser is our student contact. Asking everyone to bring donations of beef jerky, baby wipes and a package of white socks. Athens will have a box in the band room for donations. Would like every one to participate.
- Cary Music and Arts Festival is our way of reaching out to the community and helping our community through the arts.
- Need someone to drive the band truck and some truck owners to pull our trailers. Also need chaperones backstage.
- Dr. Markoch will provide service credits (for NHS, etc) for students who volunteer.
Organizing a volunteer mobilization seminar to be presented to all band booster chairs, co-chairs, board members and others who may be considering a committee chair position within the band. Guest speaker is Dr. Kathy Sturgis. Program scheduled for Tuesday, May 5th, 7:30-9:00PM in the band room. Everyone welcome. Would like for all current and upcoming board members (ADAF too) and committee chairs to participate. Winter Guard (Michael Bynum):
Final competition was AIA Circuit Championships on May 28. Athens well represented. Came in 4th in class. Mary Bynum was awarded the 2015 AIA Scholarship. Scholarship based on academic excellence, community service, and participation in an AIA winter program. Had a huge crowd at April 6th exhibition held at Athens. Winter Percussion (Amanda Gahan):
Performed best show this year at WGI Finals in Dayton, Ohio. Didn’t make it past prelims but extra time was well spent talking with other groups. Served as beta tester for Remind program (essentially a private one-way group messaging system) being proposed by our band’s Communications team. Worked GREAT! Loved it. Worked great for last minute instructions and notifications. Clinics and auditions for upcoming marching band season starting in a couple of weeks. President (Wendy Bennett):
Director’s Comments (Dr. Markoch):
- Need new faces to fill positions being left open due to folks graduating out
- Laura Quackenbush and Melanie Vtipil need someone to assist with MB Meals & Snacks
- Kim Lowe needs someone to take over Sponsorships
- Presented slate of nominees for 2015-16 Band Booster Board. To be voted on at next booster meeting.
- Co-Presidents: Wendy Bennett & Susan Harrell
- VP Communications: Deb Alvord
- VP Ways & Means: Sherry Skinner
- VP Operations: Cory Benson
- Co-Treasurers: Joe Baker & Richard Spalding
- Secretary: Jami Summers
- Members at Large: Frank Castlebury, Melanie Vtipil and John Wakeford
- Recruiting – headed to Dillard Drive and Reedy Creek Middle Schools on May 12th. Would like copies of last year’s promotional video to hand out.
- Will be sending recruiting and orientation information out to all middle school band directors who have students feeding into Athens.
- Went to WGI in Dayton with our Winter Percussion group. Percussion did a fantastic job. Was delighted to be there.
- Our Winter Guard had a very touching show, “My Father’s Hat”.
- All of our groups are very, very good. Performances are sensitive, beautiful and extremely challenging technically.
- Jazz Band headed over to Searstone Senior Community tomorrow afternoon to perform for their “Senior Prom”. Next week, headed to perform at Cary XYZ Club and later this month at Cary Music & Arts Festival.
- Most of the marching band’s show for next year is already written. Same guy is writing our drill and choreography. Section Leader and Drum Major auditions are coming up.
- Traditionally, recruiting is hard for Athens. We do, however, have some students from other areas head our way via our clinicians.
- Wind Ensemble went to State Festival. Scored straight 1’s on the hardest grade music.
- School musical, “Legally Blonde”, coming up next week.
- Some history regarding the Cary Music & Arts Festival at Koka Booth event: 10 years ago we felt an outdoor venue/performance would be nice during the spring and settled on a Mother’s Day outdoor event. Over the years, we held the Mother’s Day event in the Senior Parking Lot at the school and at the beautiful Montague Park. About 2 years ago, the Mother’s Day event has transformed into the music festival at Koka Booth. Really like the fact that this festival is a collaborative effort among multiple Western Wake High School Arts Programs where all groups come together in a non-competitive atmosphere to share their love of music with the community.
- Wanted to shoot a cannon during our 1812 Overture piece at the Cary Music & Arts Festival but Town of Cary nixed the idea.
- Had 3 students make NC All-State Honor Band: Matt Baker, Caitlin Cassidy and Josh Scarborough.
- Applying for Rose Bowl again. We’re doing all the right things. Apparently, Rose Bowl likes to see groups reapplying.
- Offering guitar lessons this summer.
- Construction on new stadium set to start soon. Ground breaking coming up. Alma Mater has been rewritten and new pep tunes are being lined up.
- Band is totally self-supported. Thankful for the great job our students and parents do to make it happen.
- Band is going to Disney next year.
- Have new percussion equipment in the back.
- Please get involved. Takes a lot of help to keep our programs running.
- Kids are great. Parents are great. Here because of you.
Next meeting, Thursday, May 14, 2015
Meeting Adjourned: 9:00PM
Athens Drive Band Boosters
Tuesday, March 3, 2015
Start Time: 8:00PM
President (Mary Knierim): Welcome.
Secretary’s Report (Kim Lowe): Distributed minutes. Motion to approve by Tabitha Groelle. Seconded by Brad Bullock.
Treasurer’s Report (Jean Burroughs): Fundraisers: We are within $2900 of our fundraising goal for the year. This year’s fundraisers have put $60,000 in band accounts. Spring BBQ should fill the $2900 gap. BBQ needs volunteers to scoop, serve, and deliver on event date. Needs folks to solicit business orders prior to event. Needs everyone to bake and send in desserts packaged in $1 portions. Band Accounts: Band accounts should have $0 balance as of today unless your student is in a winter program, in which due date is mid-month. Reimbursements: Please turn in all reimbursement requests asap.
Ways and Means
- PNC (Tabitha Groelle): Only 18 more known events for 14-15 season. Currently, last scheduled event is late June. Contract runs through August. Still need workers for hockey games. Looking for co-chair.
- Bulls (Neal Smith): Season starts in 6 weeks. Need co-chair. As part of new contract, must have *2* chairs before signing. Bulls fundraiser puts $18,000 into band accounts and $8000-$9000 into general fund per season. Essential for having funds available to cover our summer expenses, which include band camp In August. Centerplate is no longer the company in charge of Bulls concessions. This year Bulls City has the contract. Some of the operational changes include our ability to choose which games and stand(s) we would like to work; however, there will be a lot more pressure to fill all of our slots. We will be expected to have correct number of folks reporting for the games we agree to work. A manager from PNC is helping Bulls City with their setup. Can see the PNC influence in the contract terms.
- BJs (Christina van Dorsten): Fundraiser extended a couple of times due to weather. Ends tomorrow.
- Grocery Cards & Scrip (Jean Burroughs): Going good. Jean has grocery cards on hand for purchase.
- Let’s Eat! (Kim Lowe): Our Let’s Eat! fundraiser at Dickey’s Barbecue Pit at Crossroads Cary was cancelled due to weather. Event will be rescheduled for April (date TBA). A Let’s Eat! fundraiser is being planned for May at Noodles & Company also at Crossroads in Cary.
Cary Music & Arts Festival (Mary Knierim): Date is Sunday, April 26th from 3-9pm. Free entry with donation requested. ADHS Orchestra will be first performance. ADHS Wind Ensemble will close. ADHS Jazz Ensemble also performing. Raffle. Bring picnic. Flyers will be coming available soon.
Winter Guard (Michael Bynum): Earned 2nd Place in Clayton. Competing in double-header this weekend at Western Harnett with performances at 2:07pm and 7:07pm. Next weekend is overnight competition in Chesapeake, VA. Two weeks later performing at AIA Finals in Dorton Arena, Raleigh. Then Spring Break and Exhibition at ADHS on April 6th.
Winter Percussion (Sherry Skinner): Last weekend’s competition was cancelled. Headed to Spartanburg, SC this weekend.
Communications (Kim Lowe): Athens Drive Band’s mobile app is now available for download from the Apple Store; however, we have requested a name change for cosmetic reasons. We are waiting for name change to go through before formally announcing to group. Google Sites version for androids will be available soon.
Director’s Comments (Dr. Markoch): Recruiting underway for next year. Instructors are talking up our program a lot. They like our philosophy of “Education comes first”. We are supporting our kids as well as community musicians. Marching Band show is being written right now. Seeing seniors start to move on and new grass (our Juniors) starting to come up. Drum Major and Section Leader auditions coming up. Dillard Drive Middle is going to bring whole band over, maybe for lunch, sometime in April or May. Hoping that getting them in our band room will enhance recruiting.
Next meeting, Thursday, April 9, 2015
Meeting Adjourned: 9:00PM
Band Booster Meeting Minutes
Thursday, February 5, 2015
Start Time: 7:45PM
President (Mary Knierim): Welcome.
Secretary’s Report (Kim Lowe): Distributed minutes.
Motion to approve by Tabitha Groelle. Seconded by JoMarie Holtshouser.
Treasurer’s Report (Jean Burroughs): Cookbook sales have gone better than expected. Spring
BBQ coming up. Grocery Cards has put approximately $4000 into band accounts
this year. Scrip has put around $5000 into band accounts. Incoming donation budget
is $3000. To date, we have only received $1000 in donations. Expect $1500 more
this weekend. New uniform bags are on our wish list. Cost approximately
$3000. Looking for donations or sponsor
to cover cost. All fair share costs due March 1 except for Winter Programs,
which are due March 15. Band statements go out next week. Request committee
chairs turn in all reimbursement requests asap. Don’t want surprises in May.
Communications (Kim Lowe):
Mobile App (Kim Lowe):
Provided demo of “Athens Drive Band” mobile app. App has been submitted to Apple Store for
review. Once Apple version is approved and available for download, the android
version will be submitted. Once approved, app can be downloaded for free.
Hoping for March availability.
Remind (Kim Lowe): Field testing a private group text system to use on band trips and when
informing parents/students of arrival and departure times. Hope to beta test with Winter Guard and
Winter Percussion and implement for Marching Band and possibly other band
groups in 2015-16.
End of Year Video (Darrell Suggs): Requested senior parents send in up to 5 photos of
their senior for inclusion in the end of year video. Please include at least
one photo each from early years, middle years and current. Will get email out.
Ways and Means
Let’s Eat! (Kim Lowe): First Let’s Eat! for 2014-15 scheduled for Tuesday,
February 24, 5-8pm at Dickey’s Barbeque Pit in Crossroads. No flyer required.
Need a handful of volunteers. Band gets percentage of all Dickey’s sales
receipts deposited in to ADHS Band donation box. Dickey’s is a 2 year sponsor of our band
program. We are considering a second Let’s Eat! at Noodles & Company in
Crossroads during April. Need someone to take over as Let’s Eat! chairperson. With
2 events coming up, it is a great time to train.
BJs (Christina van Dorsten): Fundraiser runs February 6-20. Get 15 months for price
of 12 and $10-$20 off annual membership cost plus band gets $5 for each
membership. Form available on band website. Completed forms and check and can
be placed in box located in Doc’s office.
New memberships will receive temporary card in mail and asked to come in
to BJs to get photo and actual membership card. Renewing members will have 15
months added to the end of their current membership.
BBQ (Laura Ashford): Spring Band BBQ is
scheduled for Friday, March 13. Need advertisers, scoopers, servers and
delivery folks. Per ADHS main office, CANNOT deliver any plates at all to
students at school. Needs someone with Sam’s Club card to purchase Aunt
Bertie’s Sweet Tea Concentrate. Tabitha Groelle volunteered. Need everyone to
supply baked goods for desserts. Same price as last year.
PNC (Tabitha Groelle): Have worked 47
events this school year and have 30 left. Need to work all 30 remaining events
in order to meet contract requirements. Thus far, 30 families have worked PNC
with a total of $4000 going into those band accounts. Due to folks not signing
up this year, we have not picked up any additional carts. This year our totals
are currently $5000 versus $7000 for last year at the same time. Need several
volunteers for mid to end of February. March is wide open with opportunities
slowing down starting in April. Need co-chair for next year. Working PNC is
easy work and requires less time than other band concession fundraisers.
Leaders arrive 45 minutes before doors open. Workers 30 minutes before.
Scrip (Melissa Merchant): In 2014, we put $6900 into band accounts for 51
families. Average 7.5% return from scrip purchases.
Grocery Cards (Jean Burroughs): Purchase and 5%-6%
goes into your band account. Jean has cards on her at all times. Food Lion puts
5% back into your band account. Lowe’s Foods puts 6%. Can also use to buy gift
cards at these stores using cards purchased from our Grocery Card fundraiser.
Cary Music & Arts Festival (Aleece Spalding): Date is Sunday, April 26th. Time
approximately 3-9pm. Town of Cary is sponsoring this year’s event and will
provide advertising and help with sponsorships through the Cary Chamber of Commerce.
NC Symphony is a sponsor and will be providing NC Symphony vouchers to every
student performer and providing event vouchers as raffle prizes. Four to six
area high schools are participating. Music ensembles from these schools come
together in a non-competitive way for a community performance at Koka Booth
Amphitheatre. Event brings musicians together at a high school level and
showcases our student musicians. This event is in its 3rd year.
Promotes arts in our community. Free admission. Donations accepted. Bring
picnics. Tables available for $10. Concessions for sale with portion of sales
divided equally among participating ensembles. Adding visual arts this year.
Current list of participants include Athens Drive HS (Wind Ensemble, Jazz Band
and Orchestra), Green Hope HS, Panther Creek HS, and Cary HS. Hoping to have
Middle Creek HS and Apex HS participate.
Invite friends and neighbors. Everyone is invited. Beer and wine
permitted since event is not sponsored by WCPSS. Athens Drive Band is helping drive
this event and enthusiastically supports the idea that music is to be shared
and enjoyed (not always a competition). Selling program ad space to businesses:
¼ page at $125; ½ page at $250; full page at $500; announcement during event at
$1000. Master of Ceremonies includes
Athens Drive Band parents Greg Fishel and Cullen Browder.
Winter Guard (Michael Bynum): Competition this Saturday (2/7) at Cleveland HS in
Clayton. ADHS performance time is 5:48pm. Competing at Wakefield competition on
Winter Percussion (Melissa Merchant): Will be competing at Panther Creek or Clayton on
February 28th. Have two out of state competitions in March with two
local competitions: February 28th (Panther Creek HS) and March 28th
(Wakefield HS). Winter Percussion and Winter Guard will give exhibition
performance at ADHS on Monday or Tuesday the week of April 6th. Competing in WGI World Championships April
9-11 in Dayton, OH. We have 33 students
participating. Show name is “Elevate”.
Booster Board Nominations (Mary Knierim and Wendy
Bennett): Now taking nominations for
2015-16 Band Booster Board. Need several committee chairs for 2015-16 as well.
Committees with immediate chair/co-chair needs include: Let’s Eat! Fundraiser,
Website (co-chair with Glenna Falk), Sponsor Program, Durham Bulls Fundraiser
(co-chair with Neal Smith – need by March – see Frank Castlebury), PNC
Fundraiser (co-chair with Tabitha Groelle), Practice Field Maintenance and
Spirit Wear (co-chair with Deb Gebbia – co-chair to order, keep and store
Uniforms (Joyce Bubar): Need new garment bags. Looking for sponsor(s) to cover
cost. Cost approximately $3000. For
Saturday’s marching band performance at Triangle Wine Gala, PLEASE send in
marching shoes and black socks for your student.
Director’s Comments (Dr. Markoch): Going to Disney next year. Applying for Rose Bowl.
Need newbies to fill in positions being left vacant by graduating or retiring families.
Had 12 students make All-District, a lot were sophomores and juniors. We are
fortunate to have a happy, motivated and diverse group of parents with great
kids. For 2015-16, Athens will be
overflow for Enloe and Broughton. Performances and our own version of March
Madness is coming up: concerts and state festival. Winter programs are going strong. Have 33
students signed up for Jazz Ensemble, 33 for Winter Percussion and 17 for
Winter Guard. Marching Pep Band headed to perform for Triangle Wine Gala on
Saturday (2/7). Gala typically donates $1500 to our band program for this
performance. Have been performing for this event for several years. Thanks to
alumni parent, Angie Wright, for continuing to provide us with this opportunity. We are actively recruiting for 2015-16.
Spring Open House is next Thursday (2/12). Doc will be with students at UNCG
Honor Band Clinic. Booster Presidents will provide coverage. Love Nike’s new
slogan “There’s Always Better”.
Next meeting, Tuesday, March
Meeting Adjourned: 9:00PM
Band Booster Meeting Minutes
Thursday, November 13, 2014
President (Mary Knierim): Welcome. Thanks for competition support. Winter
Programs starting up.
Secretary (Kim Lowe): Distributed minutes.
Delayed approval to give everyone time to look over. Approval obtained
post meeting via email with approval by David Scarborough and second by Wendy
Treasurer Report (Jean Burroughs): Provided financial snapshot for current fiscal year.
Income is at $230,080.70 with expenses at $176,301.74. Large expense for
Philadelphia trip is coming up this month. Since July, fundraisers have earned
$73,290.45 with $40,9070.50 going to student accounts and $32,319.95 to general
fund. Our budgeted amount for 2014-15 fundraisers is $90,380.67. Fundraisers exceeding budget include Big Al’s,
Durham Bulls, Coupon Books, Fall BBQ and State Fair Parking. Fundraisers not
yet reporting include Cookbook Sales, Fruit & Nut Sale, Mattress Sale, Car
Wash, Spring BBQ, Let’s Eat, PNC, and NCSU Lemonade. Donations are down. State
Fair Parking is by far the largest contributor to the general fund. Durham
Bulls is largest contributor to student accounts.
Communications (Kim Lowe): Website Committee is developing a mobile app for the
band. Hope to have in production by mid January. App is available on all
platforms and ready for alpha testing. Interested alpha testers, please email
Ways and Means
- Fruit & Nut Sale: Packets went home October 30. Orders are due November
17 at 2:30pm. Delivery/Pickup is at band hallway December 12 from 2:30-6pm.
Order forms and information on website. Order deadline most likely extended
until banquet on November 22.
- Recipe Book:
300 books arriving in November and will be all that is available for Christmas
delivery. May have sample and/or books
at banquet. Cost is $18. Order form to be placed on website. First come, first
served for first 300. Another order
expected in January.
- State Fair Parking (Aleece Spalding): Beautiful weather. Gregory Poole is unique in
allowing us to use their area for parking fundraiser. State Fair Parking is a
crucial fundraiser for our band and earns far more for band’s general fund than
any other fundraiser. Provides approximately 37% of our overall general fund
- Big Al’s BBQ: Made approximately $5000 with $4500 going to
student accounts and $500 to general fund.
- PNC (Tabitha Groelle):
Athens Drive Band received 1
of 2 “Longest Volunteer Group” certificates at the PNC Volunteer banquet in
October. Band has been volunteering at PNC since 1999. All PNC slots, through
June 2015, are posted online and ready for signups. With marching season open,
hopes to get more volunteers. There are lots of events between now and June. Standby
slots are important for picking up extra carts so please sign up for those as
well. Need to work extra events to fulfill our contract obligations. If
contract isn’t met, we lose bonus resulting in an overall loss for the fundraiser.
Please consider signing up. Pays less than Bulls or Lemonade Stands but also
fewer hours and easier work. Making personal phone calls to get coverage for
Philadelphia dates. Realizes dress code is an issue but that is a PNC rule and
nothing we can change. With only 3-4
slots per event, should be able to fill all events but having trouble doing so.
Open to suggestions on how to get folks to signup.
- VIC Cards (Jean Burroughs): Passed around signup sheet for those who are not
already signed up.
- Scrip: Earn
extra percentages Thanksgiving Day.
Philadelphia Thanksgiving Day Parade (Richard
- Less than two
weeks away. Great itinerary planned: includes tour of Eastern State
Penitentiary, Sightseeing Cruise & Buffet on the Delaware River, Independence
Hall tour, marching in oldest Thanksgiving Day parade in America, Thanksgiving
dinner in Dutch country, holiday lights tour, Hersey’s Chocolate World and
Gettysburg National Military Park. All transportation, lodging, attractions and
meals included with exception of Friday dinner on the drive home.
inspection and packing on Saturday after Raleigh parade. Uniforms must be left
at school ready to go to after the parade on Saturday. Make sure student has
complete uniform, shoes, socks, gloves. If new gloves needed, charge will be
made to band account. Uniforms go on truck Monday after rehearsal.
- Check in at band
room Tuesday at 11pm. Busses leave at midnight. Back at 10pm Friday.
- Pack only one
suitcase or duffel bag; bring appropriate clothes, coat, hat, gloves,
toiletries, comfortable shoes, raincoat or umbrella. Bring a small carry-on with a change of
clothes to take on the bus for arrival in Philadelphia. Pack instrument and
instrument supplies. Bring pillow and blanket and small amount of spending
money for souvenirs and Friday dinner. Please tag all luggage and instrument
cases with student’s name and contact information. Band supplies rain gear for
parade. Average temperature is 43 degrees but extremely unpredictable. Dress in
multiple layers, thin layers under uniform, spandex, long underwear, wool
- Arrangements are
available for Early Drop Off and Early Departure. Early Drop Off starts at 6pm
Tuesday in the bandroom. Bring $5 for pizza and movies. Sign up online. Early
Departure is from Marriott hotel after arriving back from parade. After parade
students will be provided light meal, board busses in uniform, back to hotel to
change and retrieve luggage. Early departures should collect student’s luggage
and check out with their chaperone before leaving.
- Wendy Bennett
will be distributing add-on tickets and/or wristbands at the banquet to
families who purchased. Families purchasing cruise tickets should pick those up
in Philadelphia by last name at the ticket window located near the dock. Field
House Restaurant is closing down for us. If you did not purchase add-on for
Field House, additional seating may not be available.
- Those not going
to Philadelphia can view parade locally on ABC11 from 9am to noon. 6ABC.com
will provide live stream. Athens is 8th band out of 21 and should
cross cameras around 10am.
- Those going to
Philadelphia, check out parade’s website (http://bit.ly/1qEHhVZ) for map and
recommended viewing locations. Parade also has facebook page. Joyce and Brian
Bubar to record 6ABC.com and TV.
- Band’s FAQ
document containing latest itinerary, travel tips and more is available at
- If interested in
10:15am Hersey’s Chocolate Factory tickets, contact Jennifer Wakeford right
athensbandtrip on Twitter or text “Follow @athensbandtrip” to 40404. Will be
communicating schedule changes, important reminders and arrival information.
- Have rented large
truck to transport equipment, props, uniforms, etc. Students will help load the truck Monday.
Truck will be 1 or 2 hours behind the busses on Friday. Could use some help
unloading if you can come back or hang around a bit later on Friday night.
- Meeting at 1pm
Sunday (11/16) to work on parade props.
- We have been
asked to appear on Good Morning America before the parade. Band student
interviews. Segments aired at 7am and 7:18am. Entire band, in uniform and ready
to go, needs to be onsite at 6am to practice with crew of Good Morning America.
Guard (Rebecca Davis): Thanks for all the help. Looking forward to Winter
Guard. Dates will be posted soon. Thanks for helping us get to Philadelphia and
for new parade uniforms.
Percussion (Jim Merchant): Winter Percussion orientation last night. Auditions
Fundraising Survey (Wendy Bennett): Thank you! 107 responses. Provided useful
- 86% of
respondents have worked at least one of our big 4 fundraisers.
- State Fair
Parking is most popular fundraiser (50 of 59 workers or 49% ranked #1) with
only 3 (5%) ranking as least favorite; Durham Bulls came in second with 15 of
79 workers (19%) ranking as #1 and 27% of workers ranking as least favorite;
PNC came in close third with 7 of 41 workers (17%) ranking as #1 with a
corresponding 17% ranking as least favorite; Lemonade Stands came in fourth
with 4 of 56 workers (7%) ranking as #1 and 36% ranking as least favorite.
- Most families
(77%) work fundraisers to fulfill their 6 fundraiser shift credits to partially
pay their band account (70%). 40% work to spend time with other band families,
26% have fun, and 19% pay their band account in full working fundraiser venues.
- Most families do
not take advantage of fundraiser opportunities because of family obligations
(72%), work obligations (68%), pay for time commitment to low (52%), other
volunteer obligations (34%). 15% prefer to pay and 6% are uncomfortable working
- Those who have
worked in the past but no longer do so is due to changes in work situation
(50%), changes in family situation (47%), they don’t enjoy it (31%) and changes
in financial situation (11%).
- 31% of
respondents depend on fundraisers to ensure child’s participation in our band
programs. 69% do not.
- 95% know children
14+ can work some venues.
- 71% of respondents
indicated their children work fundraising venues.
- 78% feel it is
important students be able to work venues.
- For our General
Fund only fundraisers, 88% participate in Band BBQ, 57% in Let’s Eat! events,
47% in Mattress Sale and 33% in Car Wash.
- Concession type
fundraisers are most preferred (50%) with Service fundraisers (parking, car
wash) running a close second (45%). 25% of respondents prefer sale-based
fundraisers. 25% prefer other types of fundraisers.
- Social activity
fundraisers are almost evenly split with 55% voting against and 45% voting for.
- Good education
with Scrip program. 94% of respondents familiar with program.
- Good education
with Sponsor Program with 86% of respondents familiar with program. Of those
53% are willing to solicit sponsorships.
- 76% of respondents
felt we had an adequate number of fundraisers, 20% felt we had too many and 4%
felt there were not enough ways to earn money for their band account.
- 30% of
respondents would be willing to pay more in band fees and not be asked to work
fundraisers. 70% would not.
- 5 respondents had
ideas for new fundraisers.
- Need to do more
education regarding “fundraiser shift credits”. 19% indicated they did not
understand fundraiser shift credits and 18% indicated they did not know first 6
fundraising shifts earned additional for their band accounts.
Mattress Sale (Aleece Spalding):
- Need more
workers! Please sign up. Will be a fun day. Shifts are 3 hours each.
Statistically 85-95% of those in the market for a mattress will purchase. Send
out on neighborhood list servers. Forms up front. Clint is here with $5 for
those in attendance at last meeting. To beat last year (49 sold), invite one
person. $10 right now if you can phone someone during this meeting and get him
or her to agree to come Saturday.
- Doc volunteered
to drive mini-bus. Need a couple of kids in mattress suits to work carpool line
in the morning or tomorrow afternoon. Yellow yard signs in hallway. Please take
some and put up. Need help putting signs up around school. Students will be playing instruments and
promoting at street corners. Chaperone needed with each group.
Upcoming events include
Winter Percussion, Winter Guard, Marching Band Banquet (11/22), Parades
(Raleigh, Philadelphia, Cary and Apex), and Parent Christmas Party (12/13 at
Merchant’s home). Gobble Golf is being rescheduled for after Thanksgiving.
Director’s Comments (Dr. Markoch):
- Thank you for
being here. Extra convention programs available up front. Please take one.
- Moving now to
parade season with golden treasures of Carnegie, NCMEA, Concerts and Marching
Band competition shows behind us. This year our colorguard will be mixed in
with the winds for parades. Raleigh parade on the 22nd is a test
drive of our Philadelphia parade performance.
- Community and
volunteer activities include playing at grand opening at Lowe’s Foods.
Wonderful gig. They presented us with a $150 Lowe’s Foods gift card that we
used to provide the Wind Ensemble with bagels prior to their trip to Winston-Salem
for their NCMEA performance. We’ve provided pep-bands for special events at
Combs Elementary, Yates Mill Elementary and Oak Grove Elementary. Performed at
NCMEA in Winston-Salem for the 3rd time in 9 years.
- Mattress Sale on
- Raleigh parade
and Banquet on 22nd. Will be taking formal picture of marching band
down at the stadium before the Raleigh parade. Went on SmugMug for the first
time. WOW! All marching band students receive recognition and certificates at
- Philadelphia 22nd-25th.
Grateful for Richard, like having our own travel agent.
- Apex, Cary
parades after Thanksgiving.
- Wind Ensemble
will be “band caroling” at 3 area senior centers on December 14th.
Laura Ashford to coordinate sites. Forty-five minute performance at each site.
- We have new
activity buses. NICE!
- Grand Holiday
Concert December 18th.
coming up. Students are getting ready for auditions.
- Winter Percussion
and Winter Guard starting up. Jazz Band starting in January.
- Thanks to Jim
Merchant for new shelving in back closet.
- Receives constant
accolades on our booster parents and students.
Has the best job in the world.
- Next year is
Disney during spring break (2016).
- Applying for 2017
- Support, spirit
and love most important.
President’s Closing Remarks (Mary Knierim): School
play, “A Flea in Her Ear”, is Thursday, Friday and Saturday, November 20-22.
Several band students participating.
No meeting in December. Next
meeting, January 8, 2015.
Meeting Adjourned: 9:45pm
Band Booster Meeting
October 2, 2014
Meeting started at 7:30 p.m.
Attendance: 47 President:
Minutes distributed and reviewed. Motion to approve by Carter Alvord. Second Glenna Falk. Treasurer:
Ways and Means:
- Everyone should have gotten statement on Monday. Trip charges and extras on statement.
- Overview of band's finances. Income as of this afternoon: $152,746.94; expenses $108,000. $8,000 for due for coupon books. Down to about $32,000. Funds are tight this time of year.
- Bulls - $20,000 in band accounts; $4,500 in general fund
- NCSU Lemonade - $1,000 in band accounts to date. No check from vendor yet.
- BBQ - $4,500 (exceeded goal)
- Coupon Books - $2,822 for general fund (exceeded goal) $5,650 in band accounts
- State Fair Parking coming up - important fundraiser coming up
- Fruit and Nut and Mattress Sale coming up
- Philly Trip - $62,000 income expected to come in to pay for the trip. Important to make payments on time. $26,000 collected so far. October 5th 2nd payment due.
- Scrip - The October Scrip order will be placed on Sunday, 10/5. Cards will be available at the Chamber Concert on Thursday, October 9th.
- BBQ - Thank you to Laura and everyone who helped at BBQ!
- PNC - Desperate need for workers next Friday. Lots of openings in November. Two events while band is in Philadelphia. Increased pay for those two events. Adding new events every day.
- Fruit and Nut - Packets delivered Monday, October 27th; orders due November 17th; delivery December 12th. Good amount of time to get orders taken. Annual fundraiser - oranges, tangelos and grapefruit, nuts. May add apples this year. Top quality fruit. No pineapples this year.
- Cookbook - Have 340 recipes. Look forward to seeing. Sold at same time as Fruit and Nut. Hope to deliver with Fruit and Nut orders on 12/12. Proofing recipes right now. Not taking pre-orders. Will order in bulk. $15 estimated price. Pictures of band throughout. Hope to be able to sell for an extended time.
- State Fair Parking- Just a few shifts open, mostly on competition Saturdays. Fun way to earn money for your band account.
- Big Al's - Filled 89 shifts. 59 people working. $4,500 to $5,000 for student accounts and $500 to general fund. Information meeting October 7th at 5:30 p.m.
- NCSU Lemonade Stand - 5 slots open on November 15th; Next 2 games full. Thank you to everyone who has worked. No band conflicts for the rest of the games.
Jim Merchant - all good. Thank you to pit crew, props, drivers, chaperones, bus drivers. Need WCPSS employees to drive mini bus. Must be full time employee. Chaperones:
Kimmie Jacobs - Thank you to everyone for helping out with practice and competition. Need chaperones from 12 -3 on Saturday during practice at school. Let Kimmie know if available. Uniforms:
Joyce Bubar - thanks to everyone who has helped. Encourage students to take them home. Wash bibs, gloves and collars. Remember black socks - calf length necessary. Don't take home this weekend - composite pictures next week. Will send e-mail reminder. Composite pictures:
Mon, Wed, Thurs, Fri - Still need a few volunteers on Wednesday. Easy, fun job. Link to order pictures will be provided. Orders made online. Feel free to call Trish with any questions. Portion of profits to the band. Good casual shots. Alumni:
Kay Jamison looking for a current band parent to help her. Great ideas for alumni events. Let Mary know if you are interested. Philadelphia trip:
Richard Spalding - More details at next meeting. Thank you for getting information in on time. 136 students signed up to march. Demonstrates our ability to come out in force. 226 people signed up for Thanksgiving meal! Final headcounts due soon. Please check your statement to make sure you were charged for what you intended to order. New procedures - Early Drop Off procedure - Can drop student off at school at 6:00 - $5 pizza and movies. Need to set up sign ups. Early release procedure - Please let us know if you are taking your kids off the trip early. Must make sure to let your student's chaperone know and make arrangements to get luggage. Need releases by Saturday. T-Shirts for all students - will be using marching band t-shirt sizes. Let us know if need change of size. Block of rooms at hotel still available, but will be released soon. More travel information coming soon so you can plan activities. Keep an eye on the online FAQs. Email questions to firstname.lastname@example.org. Guard:
Kim Davis - 12 girls - small group - good group - working hard - compliments received about guard. Thank you for support. Rebecca and Mary working hard to make it a fun group. Mason and Sydney - instructors - thank you for supporting the group by providing fine instructors.
Jim Merchant - looking good Mattress Sale:
Aleece Spalding and Karen Haneline - Fundraiser started last year - no risk to us - Clint Stovall takes all of the risk. Mattress Sale promo video based on Frozen. Mattress sale Saturday, November 15th. Testimonials from last year's sales - good mattresses, good prices, good buying experience. Want the band to get excited about the mattress sale. Promote to your friends and family. Clint is available to handle any questions and make sure the customers are satisfied. Added Simmons line to the sale this year. Mattresses in all price points. Need the band families to tell people to come to the sale. Clint Stovall - appreciates the energy that Athens puts into this fundraiser. Why it works - 1 in 10 going to buy a mattress in the near future. Why would they come to Athens to buy a mattress? Because they were invited by a band family. No showroom, pass savings onto buyers. 49 sold last year. 44 were referrals. Bonuses at different levels. Facebook page - like the page and invite your friends. Incentive to the kids for referrals. Volunteer sign ups go live tomorrow. October 28th meeting after practice with the kids. 128 mattresses sold = $20,000 Director's Report:
- Most kids (90%) in marching band. Most important thing is for our band families to like the show - does it look good, sound good, make sense? Focus on awards is not what is important. Pride in our program. Enjoyed winning Grand Champion last week. Kids work hard and deserved it. Celebrate our high points. Will perform well this weekend. Just enjoy the performances and have pride. Musical experience and camaraderie experience for the kids. Special time for the kids to enjoy each other. Few little changes each week. Marching season passes quickly. Props are beautiful. Fun with flying saucer and ET bike.
- Class bands going great. Instructors coming in and the kids love them. High brass, low brass, saxophones, clarinets, flutes - instructors coming in. Chamber concert next Thursday at 7:30. Small groups of students playing then entire Wind Ensemble at end. No MB practice for winds on Wed or Thursday next week. Football game Friday. No show Saturday.
- November 4th - Fall concert SB and WE. WE plays at State Educators Convention on Veterans Day at 11:00 in Winston Salem. Starting with Star Spangled Banner. Ending with God's Country. Well rounded music department. The kids are musicians and artists. Proud of the kids.
- October 24th - last football game - Senior night and 8th grade night.
- Pink out soccer game - Monday, October 13th - Pep band to perform for service hours
- October 14th - Oak Grove Elementary - Fitness Night - service hours available
- October 22nd - State Fair Performance to honor veterans - Service to our community
- October 31st - Yates Mill - Character Parade - service hours available
- Thank you for supporting the Philadelphia trip. Honorary trip. Promised 130 delivered 136. Thank you to Richard for all of his work and attention to details.
- Positive vibe - Family - Support the kids. Thank you for perpetuating the culture. Do your best every day and the awards will come. Kids will always remember the feeling of camaraderie. Learn to be on time. Learn to be positive. Lift up not belittle. Section leaders working hard. Doing a great job.
Meeting ended at 9:10 p.m.
Next meeting - Thursday, November 13th at 7:30 p.m.
Band Booster Meeting
September 11, 2014 Meeting started at 7:30pmAttendance: 45President: Welcome Secretary:
Thanks to Jami Summers for taking and preparing minutes from last month’s meeting. Minutes distributed and reviewed. Motion to approve by Tabitha Groelle, Second by Jenae Emanuel. Treasurer:
- Payments for Philadelphia trip going good. For those on payment plan, next installment is due October 5 and final installment on November 5.
- If making monthly payments for Marching Band fee, payments are $75 per month through February.
- Budget layout in QuickBooks is being redesigned. Will be a new way to look at budget. Should be available for next meeting.
- President introduced Tricia Bristow of Just Smile Photography, photographer for Marching Band composite photos. Trish went over Just Smile’s new online ordering system. Pricing about the same as last year, maybe a bit lower. 8-10% of total sales donated back to the band.
- Marching Band composite photos will be taken at the school on October 6, 8, 9 and 10. Casual and concert attire photos can be taken if desired.
- Will need volunteers to write down name/class during photo sessions.
- Students should have COMPLETE Marching Band uniform (including shoes and socks) plus concert attire and casual clothing if photo session desired. Make sure students have appropriate shoes and matching socks if applicable.
- To sign up to be notified when photos go online, go to: justsmile.shootproof.com/event/817192 To login, enter your email address with password ADHSband
- To order, login and click on picture you like, add to cart, can select filter yourself.
- You can crop your own photos & select different color effects e.g black & white
- Recommended Composite Photo size is 11x14.
- 3 finishes available: lustre (between glossy and matte – most popular), glossy (super glossy and very shiny), and matte (no gloss).
- Purchases will be delivered to you via US Mail.
- Digital media purchases are instant download to your computer. Whole album for $55. Full resolution. No printed DVDs available.
- Communicate with Trish if you want a custom designed collage. Can ‘star’ the photos you would like included in the collage but don’t order. Contact Trish via phone or email prior to ordering custom designed collages.
- To have your photos touched up to eliminate acne, etc contact Trish directly (especially if purchasing as instant download).
- 50% discount for 2nd sibling. Email Trish for promo code.
- November and December very busy. May not be able to reply immediately.
Considering ways to cut down on band’s use of paper cups used for water at football games. Proposed purchasing 150 20oz water bottles for $109.50 to replace paper cups. Pit crew would transport bottles. Name on each bottle and student responsible for washing and putting in crates to be filled. Seniors would take theirs when they graduate. Others reuse theirs until graduation. Purchase annually for incoming freshmen. After some discussion, a decision was made to do a trial run having students bring their own water bottle. It was also suggested that this system could be used at practices too. WAYS & MEANS
- Coupon Books – Sale ended today. Raised approximately $2700 for general fund and $1400 for student accounts. Band accounts will be charged for any books not returned.
- Grocery Cards – Signup to have band boosters automatically relink your VIC card annually. Information on Harris Teeter page of our band website. Old Kroger Cares program which put $ straight into band accounts ended on August 30th. Please link your Kroger Cares card to Kroger’s new “Kroger Community Rewards” program which donates all reward $’s to ADAF. Information on Kroger Rewards page of our band website.
- Scrip Program – 5-18% of purchase amount goes to band account. Contact Melissa Merchant if you would like training on how to use the system.
- BBQ – BBQ is next Friday (9/19). All $’s go to general fund. Still have lots of openings for volunteers. Please signup online. Students with lunch passes can pick up at Community Center. No organized effort to get plates to school for students. Per school administration, school’s cafeteria contract does not allow outside food to be brought in for sale to students. Teacher sales at school are still ok and orders are being collected.
- Lemonade Stand – Two games into season and we have earned approximately $2222 with $972 going to general fund. Carpool for next week’s game (9/20) leaves Athens at 2pm for 5pm game.
- Bulls – Tonight is last game of playoffs. Earnings for this season approximately $20,000 to band accounts and $6000-$7000 to general fund.
- PNC – Events through end of November will go live tomorrow at 1pm. September 21 starts pre-season games. DRESS CODE STRICTLY ENFORCED! If PNC employees can be fired for not wearing uniform, then volunteers not wearing complete uniform will be sent home. Uniform is black pants – no jeans, no corduroys, no cargo pants; black shoes – must be completely black, no other color can be anywhere on the shoes; tucked in blue band polo with or w/out logo.
- Cookbook – First email has gone out. Will push more after BBQ is over. For now, WE NEED RECIPES! Recipes need to be submitted no later than September 26. Can submit via email to Jami Summers at email@example.com or directly at www.typensave.com (userid athensdriveband password arewealone). Text only, no pictures. This first ever Athens Drive Band Cookbook will contain band program history. Recipes personalized with year of graduation. Categories listed on website and include breakfast, brunch, grilling and feeding large groups. Sale dates TBA. Delivery by Christmas.
- State Fair Parking – Going great. Signup slots went fast. Only dates left open are on the two competition Saturdays. Depending on competition time, it may be possible to work State Fair Parking AND attend competition.
- Hillsborough Parking – New parking fundraiser opportunity for parking cars during NC State Fair in lot located at 5404 Hillsborough St. Lot is currently owned by same company that owns Carolina Ale House and is up for sale. This lot is not associated with our Gregory Poole State Fair Parking fundraiser. Signups online next week. Money collection all shifts. All collections go to band. Due to new fundraiser status, fundraiser service credits are not available this year. Since this lot and its associated building are for sale, we will need to negotiate with new owner, if sold, regarding our use of the lot next year.
- Mattress Sale – Ready to go. Coupon will be placed on BBQ plates. Clint Stovall of Custom Fundraising Solutions will be at next booster meeting on October 2 for Mattress Sale information session. Each student with a parent in attendance (up to 100 parents) will receive $5 cash. Advertising will include testimonials. No pressure sale. If you purchased last year and would like to provide video testimonial, we will be recording after meeting.
- Big Al’s – New fundraiser opportunity during NC State Fair. BBQ stand with tented structure, cafeteria style with seats and tables, needs servers, folks to bus tables, cashiers. Nothing confirmed at this point. Two shifts 9am-3pm and 3-10pm. Band account gets $9/hr adults and $7/hr students. General fund gets $1/hr. Ages 16+. T-shirt, gloves and apron provided by Big Al’s. Wear own baseball cap. Orientation session required. Carpool can park at Gregory Poole. Free fair admission with shift. Signup schedule out and firm commitment over next 5 days. Big Al’s will backfill open slots with college students and temp workers. Tabitha Groelle will set up online signups, which will open Saturday (9/13) and close Thursday (9/18).
- PTSA – Michelle Young is our band’s new PTSA representative. Informed PTSA members of Band BBQ at last meeting. PTSA membership forms available. Seniors must be members of PTSA in order to apply for PTSA scholarships.
- JAG Club - Projection for completion of new stadium is now Fall 2015. Should be ready by homecoming 2015. Cost $4.5 million. Concession stand only comes with a cooler. We are responsible for putting new stuff in new stadium as well as fixing and maintaining Williams Stadium (old field). In line to get 2 new big activity buses; however, only CDL certified drivers are allowed to drive them due to federal mandate. Mini buses need to be replaced. Cost around $37,000. Announced “Celebrate My Drive” competition sponsored by State Farm to raise “Don’t Text and Drive” awareness. $325 million in awards broken into 90 at $25,000, 4 at $100,000, top 2 with concert by The Band Perry. Estimate that only 1500 votes per day could win our school $25,000. More information once registration is closed around October 2nd. Need ideas of what band could use $ for.
- Social Media – We are asking all boosters and students not to create any social media accounts containing the band’s name (Athens Drive Band, Athens Band, ADHS Band, adhsband or any variation). If such an account is needed, please contact our website committee. All band social media and online accounts are moderated by our booster communications and website committees. As a band, we want to be very careful about what we “put out” on the Internet for the world to see. We need to ensure our band’s online presence is secure. This is especially important at a time when we are applying to participate in big events such as the Rose Bowl, Philadelphia Thanksgiving Day parade, etc., the people who make the acceptance decisions look very closely at our band’s public image online. If such accounts have been created, we ask that you delete them. We also request any YouTube videos containing the band’s name be made private. Thank you for understanding.
- Athens is indeed a diamond in the rough. Now entering it’s golden years of exceptional growth with incredible organizations paving the way.
- Marching band is off to a great start. All groups looking good. Our program is different from most bands in the area. Most march to compete. Our program marches to entertain and provide musical and personal growth for our students. We strive to do our best, have fun and entertain. Different bands do things differently. We do parades, concerts; our program is not just about competing. We are the ambassadors for Athens Drive.
- Marching band will be marching in the Military Parade at the NC State Fair on October 22. Will do our annual Village of Yesteryear performance on the 22nd as well.
- Made top 30 in 2016 Rose Bowl Parade selections. Our application was spot-on. At this level, everyone is good. Approximately 18 bands are selected. Decision all boils down to what type of band/marching style they are looking to fill a particular slot, where the band is from and how many other bands are from the same geographical area. Will reapply for 2017.
Meeting Ended at 10pm
Next Meeting Thursday, October 2, 2014, 7:30pm, ADHS Band Room
Band Booster Meeting Minutes
August 14, 2014
Meeting started at 7:30pmWelcome-
Mary Knierim SmugMug-
David Knierim explained what SmugMug is and how it works. It’s a commercial website for pictures that those with the password can access. Last year we had 12,000 pictures downloaded. Secretary-
Minutes from the last meeting were approved. Motioned by Jenae Emmanuel and seconded by Joe Baker. Treasurer-
(Jean Burroughs) thanked everyone for keeping up on payments. September you will be able to start monthly payments toward accounts.
Ways and Means-
- Kroger Cards- Kroger will stop offering reloadable cards after August 30th. Money already on there will still be available.
- Remember to relink your Harris Teeter cards. Need to relink to #2153 every August.
- We still are offering Food Lion and Lowes Foods gift cards.
- Coupon Books- Chairs will be there Tuesday and Thursday at the end of practices for more books or turning in money. August 29th is the end date.
- Bulls- (Neal Smith) First week of September is the end of the season. We moved to a smaller stand, sometimes still in first base stand though. $14,000 into student accounts so far and close to $6000 into the general fund.
- BBQ- (Laura Ashford) Friday September 19th is the scheduled date. The day before 9-9 practice. We need people to deliver, scoop, and make desserts! Order forms are on line so please go out and presale as much as possible!!
- Lemonade Stand- Sign ups are on line. Must be 14 years old to work.
- Mattress Sale- (Aleece Spalding) November 15th in the Gym is the date. $7000 profit last year and he has even better mattresses this year! Kids can earn cash direct to them for each mattress sold in their name. Asked for who bought last year and if they were satisfied – everyone was very satisfied!
- State Fair Parking- Made $17,000 profit last year plus money to student accounts. Signups go online next week.
- Cookbook fundraiser- (Jami Summers) We will be doing our first Cookbook fundraiser this fall. Aiming for sales along with Fruit and nut so can be delivered for Christmas.
- PNC- Events will start in November. Will need 3-4 people per shift, and must be 18 or older.
- Booster openings- Still looking for: Co-chair for Lemonade stand, Co-chair for Fruit and Nut, Co-Chair for Sponsorships, Chair for Let’s Eat, First Aid, Jag Club Liaison (Jami Summers volunteered) , Grants and PTSA rep.
(JoMarie Holtshouser) We are the nonprofit arm of Band Boosters. We purchase supplies, get sponsorships and grants. There are forms on the website for sponsorships. 25% of amount of sponsorship will go into your account if you find a sponsor. Philadelphia Parade Trip-
(Richard Spalding) This parade will be the largest public performance we’ve ever done! Brief over view of the planned trip: Leave Tuesday Nov 25th at midnight, arrive Philly 8am. Oregon Diner for Breakfast. Visit Penitentiary, Waterfront with lunch cruise on Spirit of Philadelphia. Independence Park- Independence Hall and Liberty Bell. Check into Marriot Downtown. Dinner at Hotel. Thursday- Parade in am. It is the oldest parade in the United States. Attended by 600,000 people and watched on TV by 12 million people. Parade is 8-12 and we are 1 of 20 bands, and the only one from North Carolina. After parade, Good and Plenty Pennsylvania Dutch restaurant for Thanksgiving Dinner. Then check into our hotel that is near Hershey. Then to the “Sweet Lights” drive through light display. Friday- tour Chocolate World then head home. Will stop at Gettysburg Park and drive through the Battlefield. Arrival back at Athens around 10pm. Total student cost will be $390 with $130 due Sept 5th. Families traveling with group can book at the Marriot for $104 a night. They will need to purchase separately tickets for most events. Chaperones cost will be $240 and there will be 16 needed. Deb Alvord let us know that the Embassy Suites downtown is the only hotel on the parade route and you can book rooms with a view of the parade. Uniforms-
Most of the uniforms have been fitted and fixed. There are a few items being repaired and a handful of students who still need to be fitted for a uniform. A number of uniforms still out and need to be returned. There is still a lot left to do. All has to be done by 9 to 9 rehearsal on Sept. 20th. Director’s report-
Band Camp was great! This is the brightest group we’ve ever had. We got so much done at Camp while still having fun. Leadership was awesome! Our first football game is next Friday the 22nd. He will send out specific info before that. We will be playing at the State Convention again this fall. This will be the 3rd time in 9 years. Last time we were the only High School band to play. This time Green Hope will be going also.
Meeting ended at 9:30pm
Next Meeting 9/11/14 ADHS Bandroom
Booster Meeting Minutes
May 1, 2014
Meeting began at 7:40 pm
Attendance: 29 President
Welcome. Thank you to all for making this past year successful. Minutes from April 10th meeting reviewed. Motion to accept by Tabitha Groelle. Seconded by Jami Summers. Treasurer
Graduating seniors without siblings should consider donating account credits to another student or the scholarship fund. Boosters are unable to refund account balances for tax reasons. Winter Guard
Exhibition on April 7 went well. Now gearing up for recruiting new members. Sending information to all area middle schools and recruiting at Dillard and Lufkin. Thanks for all the support! Winter Percussion
Season finished 3 weeks ago with fun trip to Dayton, OH for the WGI Worlds. Awesome and memorable season! Thanks for all the support, props, and stuff that made the show happen. Loaned props, pop ups, and trampolines will be available in the hall or trailer for pick up (look for your name). With 38 students this year, 18 were seniors so looking for percussion students. Going to Dillard to recruit. Thanks Jim Merchant for all the moving and miracle work! Jim will be tearing down props during upcoming clinics and auditions – help appreciated. Three large trampolines are for sale. May 31st – Jim is coordinating band barn and tractor trailer clean up. Ways and Means
- Durham Bulls 3 weeks into season and lots of changes, including acquiring smaller stand, staffing and pay – working through it all. After process settles, will update to-do list and online manual. Having issues getting enough workers. Have not received first check yet. President is working on a survey to understand why people aren’t signing up and what incentives can be offered.
- PNC We fulfilled our contractual obligation and are eligible for bonus money. Although a few events got cancelled, we picked up enough extra events to cover. A few events remain. For next year, we plan to have Canes and NCSU games with Dots and Dips stands. Management wants to split Dots and Dips. Other events will be add-ons available on a first come, first serve basis (this year, other events were available on a first right of refusal basis).
- Scrip Summer orders will be placed in June, July and right after band camp.
- Scruffy Duck Carwash Raised $530. Easy fundraiser – simply sell tickets, show up, and make $. Great wash for $10. Sold coupons will expire May 16. Manager was very pleasant and impressed with our group of parents and students.
- Village Draft House Raised $525 on April 14 by getting 10% of ALL sales all day. To date, Village Draft House has donated $1091 to our band program.
- Western Wake Music Fest Great success! Koka Booth and other presidents easy to work with. We brought equipment for all – thanks percussion and Jim Merchant for being great work horses! Cost $1000 but were able to cover expenses (renting Koka Booth, 4 staff, cleaning, etc.) Three sponsors helped (WRAL, NC Symphony, Thai Place). Spent money on programs, Facebook posts, boxes. Each participating group received $50. Panther Creek plans to send more ensembles next year and the ADHS Chorus plans to attend. Cary Band regularly works Koka Booth concessions and donated all tips.
New Board Introduced
Open Committee Positions
- Co- Presidents: Mary Knierim and Wendy Bennett
- VP Operations: Jim Merchant
- VP Ways and Means: Frank Castlebury
- Secretary: Kim Lowe
- Co-Treasurers: Jean Burroughs and Joe Baker
- Members at Large: JoMarie Holtshouser, Jami Summers, Melanie Vtipil, John Wakeford
Several committees need Chairs/Co-Chairs: BBQ, Coupon Books, Let’s Eat, NCSU Lemonade Stand, Staples Rewards, Band Bay, Photo Directory, PTSA Rep, Twitter, Grants, First Aid, Concert Support and Hospitality. Although we are not without this year, Kim Lowe has many critical roles and needs several people to help this year (2014/15) in order to be able to assume the lead committee role the following year. Kim’s responsibilities include (but are not limited to) maintaining the web site, yahoo groups and sponsorships.
Busch Gardens Trip
As of now, the trip may have to be cancelled. Only 73 students signed up and really need 85 to make the trip worthwhile (about half of the band). Will contact the bus company to see if they can extend our signup deadline so we can make one more push for sign ups. Need more upperclassmen and leadership. If trip is cancelled, we will try again next spring. If we go, we will leave after school on Friday with McDonalds providing a snack before departure. When we get to the hotel around 8PM, we’ll have pizza for everyone in one of the hotel conference rooms. Assemble in the morning to play pep tunes to open the park at 10AM. Students can change into park clothes to explore the park all day. Park closes at 10PM – meet at buses for departure. Return to ADHS around 2AM.
Rose Bowl Application
Due May 31st. Pass along any highlights about the school/band/community that should be included.
Orders will be placed in June and then right after band camp. Will send out notice 1 week before order is submitted. Year in Review
Always getting better and setting a new bar
NEW FUNDRAISERS! Earned over $14K for the band!
- Band Camp: New facilities and improved initiation ceremony.
- 9-9: Thanks to student leadership, salvaged from the rain and turned into a major bonding time for the band!
- First in Class at our first competition!
- 2 Grand Champions in One Day!
- Winter Guard grows to 23! A 44% increase!
- Mattress Sale! Earned over $6k! Quality product / Great prices / different customer base each year
- Raffle! Earned almost $1k; fun way to raise money and give away prizes!
- BJs membership
- First Ever Car Wash at Scruffy Duck! Almost $500 plus sparkling opportunity to grow!
- Village Draft House quarterly Let’s Eat! Fun way to earn over $500 each quarter!
- Composite Pictures: Earned $500. Lower prices / Excellent product / includes casual pictures! Online viewing and ordering
- New way to donate: Donor’s Choose! (African Drums!)
- Alumni Drive! $4,200! First concerted effort ever to reach out to alumni. Database of over 200 alumni families and growing. Sent beautiful brochure. Alumni involvement writing letters to their class. Sustainable for future needs
- Grants! New team researching grants. Semi Finalist for the Grammy Signature Schools grant
- Sponsorships! New Structure / Marketing / Promotion; 580% growth from 5 to 29 sponsors with 340% increase in revenue $9350 vs. $2750
- Let's Eat! 108 % Increase! Largest earnings ever at $1291.36
- Bulls: 144% increase revenue to General fund: $5,729
- PNC: elects to do carts only, which brings us $5,000 more than previous year!
- State Fair: exceeds last year’s revenue record by $1,643! $24,386
- NC Lemonade Stand: adds carts…exceed general fund contributions by 187% $2,417
- Kroger Card: participation increases revenue: Avg. $400 per month! 30 families!
- Total Grocery Cards: Over $6,000 this year so far vs. $1,316 last year 356% increase!
- Scrip Card participation increases! 57% more $ ($6,000); 63% more accounts (49 vs. last year’s 30); 23% increase in Avg rebate (8% vs. last year’s 6.5%)
- New ADAF board!
- Social Media savvy increases! More presence on Facebook, Twitter
- Parent Photo Directory (long requested) is born!
- Data collected on volunteer hours for the boosters! Over 23,000 hours per year! Wow!
- First ever Band Caroling at Retirement Homes
- Sponsors 2 homeless families in need through PLM Families Together (PLMft)
- Band performs at State Fair
- Percussion performs at Make A Wish 5k
- Doc’s surprise party at Ritter Park honors our fearless leader
- Front of band room is transformed with Eagle Service Project
- Mourn the loss of one of our own – Buzz
- Western Wake Music Fest: Athens spearheads the Western Wake High Music Fest at Koka Booth on April 27th! Unique collaboration of 4 area high schools to promote the arts in our community through a performance of concert and jazz bands, orchestras and choruses in a professional amphitheater.
End of year schedule is posted online. Marching Band schedule for 2014 has also been released and accessible from on website. Director Update
- In the past month, we’ve had percussion performance in Dayton, Jazz XYZ, and spearheaded the Western Wake Music Fest at Koka Booth, which was all about serving, leadership in the community, influencing people and informing the community about the Athens band program.
- In May there’s lots of stuff. In addition to concerts, 14-15 Marching Band leadership positions will be posted tomorrow. The #1 goal is to take care of the entire band. There are great people in all positions. This announcement day requires emotional maturity, as some will be disappointed. Across the band, leadership is very strong. There’s a new surge of energy and enthusiasm with new leadership. Their first lesson will be to recruit new band members and other leaders.
- Marching band sign up deadline is June 6, 2014
- Graduation band has been announced.
- Jazz Ensemble will be playing for AARP at Cary Senior Center at Bond Park tomorrow. Need someone to drive the truck from noon until 2:15PM.
- Last week, we sent 9 Wind Ensemble volunteers to fulfill a serenade request for a local woman’s birthday. Kids felt the power and love of music. They gave a life changing experience, led by kids!
- May 17 is Cystic Fibrosis Walk and Prom
- Guitar lessons are open for the summer. Flexible schedule. 6 weeks
- Dr. Hedrick interviewed Drum Major candidates and was very impressed!
- 8-10 students auditioned for the US Army All American Band. We will know results around band camp.
- Thanks to all! It’s been an awesome year and we couldn’t have accomplished what we accomplished without the support and service of all of you!