Band Booster Meeting Minutes
October 3, 2013
Meeting started at 7:35pm
Attendance: 51 members
Secretary: Previous minutes shared and approved. Brad Bullock motioned, David Scarborough seconded.
- Many fundraisers coming up
- NYC intent forms due Oct. 11
- All credits applied to band accounts by this weekend; email treasurer if you do not receive your statement next week
- Color Guard: Adding finishing touches to show; thanks for sewing help on Saturday; lost silks found before competition.
- Band Captain: Having fun & winning trophies; competition next weekend; game Friday; thanks parents.
- Durham Bulls: Wrapping up; final checks from Centerplate by early November; stand leaders please turn in all tips to Jean Burroughs or Neal Smith; renovations, including new stands, underway at Bulls stadium; Neal to contact Centerplate to explore stand options for upcoming season.
- NCSU Lemonade Stands: Slots did get filled last weekend; band made around $1000; first 3 games earned $2952.00; need other groups to help fill slots on 10/12, 11/2 and 11/22; penalty for each unfilled slot.
- PNC: NCSU Basketball games will be added for December; everything else filled through end of year; standby slots may be needed in addition to regular slots so please sign up for standby; January 1st all workers required to provide own band polo; polo must be current ADHS Band blue polo (logo not required); can order blank polo from band spirit wear for $15; indicate PNC on order form; until January 1, please place borrowed polo in back in bag before leaving stand.
- State Fair: Starts October 17th; only 9 slots left and those are on Sanderson competition day; class band students sign up on poster in band room if they can work event; if not going to Sanderson competition, please sign up; will reach out to other school groups for volunteers.
- BBQ: 35 slots open; need volunteers to distribute flyers to businesses; day of BBQ need drivers, volunteers for teacher/student sales and baked goods from everyone; BBQ signs will be displayed at football game Friday.
- Kroger Cards: Paying out to student accounts approximately every 2 months.
- Fruits & Nuts: Kickoff October 17 at Fall Concert; 3 week duration; delivered 1st week of December.
- Scrip Cards: Mini-seminars at Merchant home Sunday (10/6) and Tuesday (10/8) on how to use site and how to sign up.
- Sponsorships: Information, contact list, FAQ and packet available on Sponsor Program page under Fundraiser tab of band website; packet and form available on Forms page; September sponsorships totaled $3850; 2013 to date at $4100. 25% of sponsorship amount credited to student account.
- Communications: If not receiving band emails, go to Communications page of website for instructions on how to sign up; very important; if know other band families not receiving emails, please have them sign up; follow @athensdriveband.com on twitter or text “40404 follow @athensdriveband”; like “Athens Drive Band Alumni, Friends & Members” facebook page.
- Mattress Sale: 85-90% of sales are personal referrals; goal 128 mattresses gets $20,000 for band; phone calls get folks in; flayers available; put band students name on flyer and if sale student earns cash; Restonic and Southerland brands; 100% warranty; pricing 30% -60% less with range from $199 to $1999; complete sets; accepts checks, cash, credit cards, lay away; website customfundraisingsolutions.com; delivery available or can pickup off West Gate Road in Raleigh; take off old mattress for $25; talking to students on October 25th; kickoff October 17th at fall concert.
- Knight’s Play Golf: Gobble Golf “fun”raiser; November 7th, 7pm at Knight’s Play; anyone can play; $10 for walkers, $15 for riders ($2 goes to band); groups of 4-5 compete with other groups; best 2 scores is group score; Jim Merchant taking signups and pay November 6th band hallway 2:20-2:45pm or can signup and pay day of event at Knight’s Play.
- Public Relations: Alicia Garner new chair; putting up BBQ and mattress flyers on community boards this weekend; does external advertising for events and fundraisers; contacts newspaper, Athens Alert, television, with band related announcements.
- BJs: Runs October 7-21; renew membership and save $10-$20 plus get 15 months instead of 12; renewals extend current membership even if just renewed; $5 per renewal donated back to band. Form on website by Sunday.
- Belk Charity Day Sales: November 9th 6am-10am; purchase tickets from JoMarie Holtshouser and Brad Bullock; tickets $5 each but serves as $5 discount for purchaser and $5 donation to ADAF; shop early November 3-9 and Belks will hold merchandise until after sale and still allow use of coupon and honor sale pricing.
- Raffle: Solicit area businesses for raffle items to be raffled off at Holiday Concert in December.
Composite Pictures by Just Smiles Photography
- Marching Band composite photos during class Tuesday-Friday next week; guard photos and non-class band during lunch; uniform photos for marching band; offering concert attire and casual photos for all band students; flexible, less expensive packages than previously company; photos available for next day online viewing at http://www.myjustsmile.com/Galleries/AthensBand; login Athens with password students1314; works best under Safari and Internet Explorer; not iPad compatible; galleries listed by class/section; pricing per sheet; online ordering; can mix sand match sizes and poses on a sheet; group photo to be taken before Raleigh Parade; tax included in pricing; form on “Forms” page of band website; available at school October 30 3-7pm for parents wishing to order in person; accepts credit cards, cash and checks; do not put credit card information a form sent in to school, leave blank and call with info; photo sessions, referrals and gift certificates through June 30, 2014 puts 10% in student’s band account; band earns percentage of all sales.
- $995 for Wind Ensemble students; $895 for non-performers; $495 for chaperones; $200 for bus riders only to/around/from NYC; $100 for NYC area bus riders only
- 3 dinners and 1 breakfast provided; plan $100 extra for other meals
- Provided trip highlights and areas being considered for sight seeing
- Extra rooms reserved for families traveling on their own; Hilton Midtown $349/night
- Band performing State Fair opening in 2 weeks; playing at special events for area elementary schools; marching 3 area parades; performing at football, soccer games; competitions; by next meeting, all games and competitions completed
- Thanks to parents for all of their help
- November 1st is 8th grade night; November 8th is Senior Recognition
- October 17 Fall Concert; no Marching Band practice on 16th or 17th
- Dresses and tuxes are in; pick up on way out
- Competition scoring; Music 40%, Marching 30%, General Effect 30%; Drum Major, Color Guard and Percussion scored independently and not part of overall placing
- Clinicians coming into class bands each week; students getting more professional instruction than ever before
- Students in our band program show exponential growth in music skills from freshman year to senior year
- Thank you to Matt Baker’s family for the new sousaphone stands; to Ryan and Rachel Smith’s family for new Wind Ensemble folders and Frank Castlebury for new sign hanging outside the band entrance
- Wish list for $600 African Drums
- Rose Bowl is next major goal; need 150+ students; can fill in with alumni; need to prove we can fund raise; Carnegie testing ground for fundraising
- Would like to eventually march New Year’s Eve Parade in London
- Triton competition performance around 3:30pm with South View’s performance around 8pm
- Havelock competition allows students time on the beach
- Susan Cowles presented Athens Drive Stadium Renovations updates.
- ADHS Stadium project now fully funded; stadium possibly completed a year earlier (fall 2014 instead of 2015)
- Williams Stadium will serve track and field only; new stadium to be built on athletic practice field near senior lot
- Requesting input on band needs regarding new stadium and its amenities
- Vote for school bond on Oct. 8th; bond still includes $3 million for Athens Drive HS
Meeting ended at 9:40pm
Next meeting November 14, 2013 7:30pm
Band Booster Meeting Minutes
Meeting started at 7:30pm
Attendance: 58 members
Secretary: Previous minutes shared and approved. Hope Ligon
motioned, David Scarborough seconded.
- Financials looking good but watching carefully. Had
large surplus coming in to 2012-13 that we do not have this year.
- Please pre-pay for spirit wear, scrip cards and
- Please keep a close eye on your account and payment
- Color Guard:
Guard show coming along good. Thanks
to boosters for funding additional guard instructors this year. Flags and show
uniforms are in.
- Band Captain: Marching show looking good. Thanks to boosters for
everything they do to support the students.
- Band Camp
Surprise Party: Huge success. Dr.
Parker provided and directed alumni band.
- Slideshow of
band at first Football Game
Section: Student section being
created for football games. May displace some parents who sit to the right of
the band near press box.
- Band Room
Doors: Doors coming into band room
from hallway are broken and cannot be locked. Request submitted to school in
May. Secure valuables in locked practice room until further notice.
Directory: Marching Band Student
Directory available online. Password given. Parent Directory almost ready.
- Coupon Books:
Fewer books sold this year but made
$1000 more than last year due to CitiPass price increase. 521 books sold. $5280
into student accounts; $2257 into general fund. Those earning free CitiPass
books, see Kimmie after meeting to get your book(s).
- Bulls: Last home game was yesterday (9/11); Through July 25th,
$3100 added to general fund. Final estimate for season is $5000-$5500 for
general fund; $23,000 to student accounts.
- PTSA: Please join. Dues are $10 for parents, $5 for students.
Accepts tax deductible donations. Provides two $500 scholarships to senior
class PTSA members. Last year’s band captain, Nathan Wintermute, was one of the
2012-13 recipients. Website is www.athensdriveptsa.com and can join PTSA and
pay online. Would like 100% faculty participation.
- BBQ: Flyers distributed. BBQ is Oct. 25th
10am-7pm at Swift Creek Community Center. Conflicts with State Fair Parking. Will
deliver to businesses within 8-10 mile radius. Business orders due 10/22. Need baked goods packaged in generous $1 portions.
Can leave baked goods in band room on Thursday (10/24) or bring to community
center Friday (10/25) morning. Business forms and flyers available on website.
Online volunteer signups available this weekend.
- Chaperones: Going well. Thanks to all volunteers. Most pressing
need is for percussion chaperones.
- Kroger Cards: Payout from Kroger at $5000. Currently posting to
student accounts every two months.
Lemonade Stands: Eight home games;
four on competition days. All games online and available for volunteer signups.
First two games had record sales: $2400 total ($1100 to student account; $1300
to general fund). Meet at school’s
main entrance for carpool. Required
to be in stadium 3 hours before event.
- PNC: We’re only working carts this year. No stands. Carts
are Dippin Dots and scooped ice cream. No BARS training required. Contract
signed. Have all Hurricane games and NCSU Basketball games and right of first
refusal for special events. Signups online for events through December. Need
experienced worker for September 27th to train chairperson.
Volunteers need to wear the current (blue) band polo when working PNC. PNC
requires all shirts to match exactly.
- Pit Crew: To help, email email@example.com or just
show up outside band room at 5:45-6pm on football Fridays and offer to help.
- Scrip Cards:
Sales going great. Pre-payment
required. Prefer presto-accounts. On September 16th Script Now to
run specials for those with presto-accounts.
- Spirit Wear:
New items this year. Terri Mellon
making show earrings for $5. Three dollars of sale donated back to band.
Program has been updated. New program
packet now available online. Online form submission and payment coming soon.
Booster soliciting sponsorship responsible for obtaining all necessary
information prior to submission to sponsorship committee. Once completed form
and payment received, 25% credited to booster’s account. Sponsorship plaque
posted in band room.
- State Fair
Parking: October 17-27. Signups already online. Weekday workers
monitor lots for Gregory Poole employees. Nighttime workers park cars and
collect parking fee. Eleven days at fifteen hours/day broken into 3 five hour
shifts. Last year band made $23,000 and put $6000 into band accounts.
Desperately need workers for Saturday, Oct. 26 due to marching band competition
at Sanderson HS.
- Twitter: Follow @athensdriveband.com or text “40404 follow
- Facebook: Like “Athens Drive Band Alumni, Friends & Members”
- Yahoo Group:
Sorry for duplicate emails. Yahoo
recently upgraded to new format and is experiencing multiple issues. Duplicate
or non-delivered emails are the issues. Working with Yahoo to get issues
resolved. Please check band website’s announcement area to ensure you stay
- Description of Carnegie Hall package provided.
Soliciting ideas for additional places to visit and eat that can accommodate
large groups. Email firstname.lastname@example.org
- Non-refundable $200 deposit due October 8th.
- Wind Ensemble performs but all band students invited
- Dates are March 22 or 23 through March 26 with
performance at Carnegie Hall on March 24.
- More info available late September; including cost
- Wind Ensemble students asked to provide a list of
things they would like to do/see in NYC.
- Two charter buses. Extra seats will be available to
band families for “transportation only” purchase.
- Cost for non-playing students (those not in Wind
Ensemble) will be $100 less.
New Fundraising Ideas
- Raffle around Christmas: solicit area businesses for raffle
Campaign headed by Alumni Chairs Greg
& Kathy Fishel and Kay Jamison
Sale: ADHS Gym, Saturday, November 9th. Company representative, Clint Stovall, explained program. 1-10 people will buy a mattress
this year. Highest brand mattresses and guarantee. All sizes. Over $2 million
for high schools last year. Brings in own sales staff, provides flyers, cleans
up after event and delivers mattresses to homes. Band provides location (ADHS
gym) and publicizes. Student incentives. No cost to band. Easy fundraiser. Cary
and Broughton Bands have participated. Clint will place flyers in band room for
distribution and if we get permission will deliver flyers with letter from Doc
to area schools. Like “Athens Drive Band First Mattress Sale” on facebook. Will make digital flyer available
for our website. Sale 50 mattresses and he will sign up as a band sponsor.
- Most band students participate in Marching Band. Only
10% are in class band only.
- Working on show, show music, pep tunes; will perform
entire show without metronome at tomorrow’s football game.
- Four football games (including soccer game) in a row.
- All day Saturday rehearsal coming up September 21st
- Competition September 28th at Mt. Pleasant
and Central Carbarus. ADHS performs at 3:15pm at Mt. Pleasant and 8:00pm at
- Composite pictures coming up early October. New
photographer with better pricing.
- Class Bands going great. All Wind Ensemble students
will go to NYC. Other band students invited to go as well.
- Plans for overnight Busch Gardens trip Memorial Day
Weekend. More affordable trip. All band students invited. Band performs in the
morning and enjoys the park in the afternoon.
- Carnagie Hall trip gives us an opportunity to prove we
can raise money. Test driving our ability to fundraise for large trips. Must
have proven track record if we are to get accepted to Rose Bowl Parade.
- Open House, Tuesday the 17th. Dismissing
winds from practice at 4:30pm that day.
- Would like $500 for sousaphone holders. Cost $90 each.
Eliminates carrying cases down to the field for games.
- Susan Cowles presented Athens Drive Stadium
- ADHS Stadium project to get funds left over from 2006
Bond so unlikely we will get anything from the upcoming bond. Although, if
upcoming bond does not pass, we could potentially lose the promised 2006 funds
to classroom seats. Please go out and vote for the bond on Oct. 8th.
- New track for Williams Stadium planned for 2014.
- When provided funding comes through, Williams Stadium will
be abandoned and new stadium will be built on athletic practice field near
senior lot. Unlike Williams Stadium, that land belongs to WCPSS. New stadium
completion expected fall 2015.
- Widening Stadium Drive and adding additional parking
spots. To be completed 2014.
- Band practice field was preserved.
Meeting ended at 9:30pm
Band Booster Meeting
May 16th, 2013
Meeting started at 7:40pm
Secretary: Previous meeting minutes approved, Paula Teander motioned, Mary Knierim seconded.
Treasurer: If anyone wants a copy of the budget please email Brad Bullock.
- BBQ: Sold 1100 plates. Went very well, net profit $3600
- Bulls: Dropped Sunday’s game due to the concert. Signed contract for coming year.
- PNC: All finished up with events
- Mothers Day Event: Went really well, weather cooperated. Baskets made $940. Made $1000 from the silent auction. Kids had a blast playing jazz in courtyard.
- CD/DVD sales: Aleece survey the parents in attendance to see if they agreed with the new plan to offer 1 CD/DVD at the end of the year/semester with all the concerts on it instead of buying one from each concert. Everyone agreed.
- Scrip cards: FREE MONEY!! Melissa Merchant will be taking over next year.
Vote for 2013-1014 Board Members:
- Co-presidents: Aleece Spalding and Mary Knierim
- Vice president of Operations: Buzz Culotta
- Vice president of Ways and Means: Wendy Bennett
- Treasurers: Richard Spalding and Jean Burroughs
- Secretary/Communications: Kim Lowe
- Members at Large: Jami Summers, Jim Merchant, JoMarie Holtshouser, Frank Castleberry.
Motion to approve vote – Jenae Emanuel, seconded- David Zonderman
Vote for ADAF Board:
- Co-Presidents: Doug Cowles and JoMarie Holthouser
- Treasurer: Brad Bullock
- Members at Large: Jenae Emanuel and David Vtipil
Jazz Festival: 3:00pm arrival time, we go on at 5pm. Rain or shine. Tickets on Sale, can buy them at the gate. Hoping to make it a yearly event. Fee was $1500 for the venue.
Band Banquet: June 2nd 1-4. Signups are online.
Marching Band Forms: Are online and are due June 7th
Band Camp: Anyone that wants to chaperone needs to send Aleece and email.
DC Trip: The web site is NationalMemorialDayParade.com. Parade is 3 hrs long, marching time is much shorter. We are #25. We march from 7th to 17th street. Tour Company will provide a video to all band members that will include photos taken by kids and parents.
Director: Year in Review-2012 Olympics, Heavy Metal Band, State Fair, National Magazine names Doc top band director, Christmas party at the Merchants, Triangle Wine Experience, Twitter, Pay Pal, Booster fair, Yankee Candles, Forrest Gump on WRAL, NC state basketball, Noodles and Co, 5 below, Knights Play golf tourney, Greg Fishel Roast, Kroger Cards, Spirit Wear, Cookie People, COTA Jazz Festival, DC Trip!
Meeting ended at 9:00pm
Band Booster Meeting
April 11, 2013
Meeting started at 7:40pm Secretary
- Minutes from previous meeting were approved
- April Band statements mailed out. All accounts now due in full. Accounts with balances due to will be reported to school office and recorded on student’s SPAN account. Mail payments or pay by credit card using Paypal on the band website. Consideration given for those already signed up to work April/May fundraisers for account payoff.
- Seniors with credit balances can donate their balance to the band’s financial aid account or as a contribution toward new instrument costs. If desired, seniors can also transfer their credit balances to another student’s account. E-mail Kay or Aleece at email@example.com.
- Victoria Clark and Susu Deaver reported that 2013 Winter Guard’s last competition was the AIA Championships at Dorton Arena last weekend. They made finals, placing 8th out of 15 in Pre-Finals. They finished 9th in Finals. Overall a very good season for our Winter Guard.
- Spencer Sherwood sent out a huge thanks to Brian Holtshouser for the shelves outside the Percussion room.
- Winter Percussion placed 3rd in the AIA Championships held at Broughton HS last weekend.
- Winter Percussion heads to WGI Championships in Dayton, Ohio, April 17-20. WGI Championships is a world wide competition featuring middle school through college age competitors from around the world.
- Lynn Sherwood reported that two Winter Percussion students are out for the remainder of the season. Ben Ritchie and his mother Kathy are recovering from injuries sustained in the 94 car pile up in VA on Easter Sunday. Both have broken collar bones and leg injuries. Ben is recovering from surgery. Percussion has been supplying meals and assistance. Sam Holland sustained a leg injury at school yesterday and is undergoing surgery.
- Winter Percussion (and hopefully Winter Guard) will perform their 2013 shows on Monday, April 15th at 6pm in the ADHS Gym. This performance will be the last local performance for this year’s shows.
NC State Lemonade Stand
- First week is finishing up. Season still young. Please keep signing up. Great way to pay down your band accounts.
- Spring football game April 20th. All slots are full.
- Will be increasing number of stands for the fall. One of two fundraisers allowing students as young as 14 to work.
- Three regular events left. Additional openings for April 25th event will be posted soon. Other events such as concerts and children’s shows will be available through June.
- Through April 4th, $3365 has been added to band accounts.
- Spring BBQ is April 26th
- Would like non-senior parents to pair up with senior parents to learn BBQ positions so they can fill roles being left open by graduating families.
- Advertisers needed to pass out flyers. Areas needing targeting are Capital Center at the Beltline, Centerview Court, and Keisler Drive.
- · Two ways to contribute.
- Bring in used cartridges to band room
- Inform the checkout clerk at Staples that you are an ADHS Band member and that Marlene Schneider is our Rewards Coordinator
- Cards with ADHS Band Rewards # were made available at meeting
Booster Board Nominations
- · Heidi Johnson has Grocery Cards and new Kroger Cares cards if anyone would like to purchase.
- · Aleece introduced the new Kroger Cares program. Buy a reloadable card for $5 and put 5% back in your band account each time you reload.
- Kay Jamison announced Band Booster Board Nominees & ADAF Board Nominees for 2013-2014. To be voted on at May Booster Meeting. Will continue to take nominations until that time.
- Band Booster Board Nominees:
- Co-Presidents: Aleece Spalding & Mary Knierim
- Vice President Operations: Buzz Culotta
- Vice President Ways & Means: Wendy Bennett
- Co-Treasurers: Richard Spalding & Jean Burroughs
- Secretary/Communications: Kim Lowe
- Member at Large: Jim Merchant (Percussion & Operations Support)
- Member at Large: Jami Summers (Guard Support)
- Member at Large: JoMarie Holtshouser (ADAF and Ways & Means Support)
- ADAF Board Nominees:
- Co-Presidents: Doug Cowles & JoMarie Holtshouser
- Treasurer: Brad Bullock
Mother’s Day Celebration
- Saturday, May 11th , 6-10pm
- International theme with cupcake competition, basket raffle, silent auction, jazz band, concert ensemble, dancing and alumni. Parents & alumni welcome to bring instruments and join the ensembles. Everyone welcome. Will advertise to the school.
- May 13-14, 6:30-8:30pm – Students in Gym – Parents in Band Room
- Freshmen only need to attend one session but are welcome to come to both.
- 2013 Marching Band Drum Major(s) & Section Leaders need to attend both sessions
- Jazz Ensemble will be participating in the Jazz Festival benefiting COTA (Children’s Organ Transplant Association) on May 19th at Koka Booth Amphitheatre.
- Festival will feature Jazz Ensembles from Athens Drive HS, Green Hope HS, Cary HS, Panther Creek HS and possibly Apex HS
- Need 8 ADHS Band volunteers to work a 1 hour shift taking tickets & helping with Silent Auction (volunteers get in free). ADHS Band to assist in providing items for Silent Auction.
- Tickets available online. More information to follow.
- Participating bands split ½ of Festival proceeds. Other ½ goes to COTA.
- Our very own Greg Fishel will be Master of Ceremonies.
- Jazz Ensemble has been invited to open for the Hob Nob Jazz Series at Koka Booth Amphitheatre in May. More information to follow.
Band Camp Chaperones
- Room assignments made and will be distributed soon.
- Final details, especially for those traveling on their own, will be presented at May 16th Booster Meeting. Please plan to attend. This Information will also be sent out via yahoo group.
- Band Camp is July 28th – August 2nd. Contact firstname.lastname@example.org if interested in being a Band Camp chaperone.
- Winter Guard and Winter Percussion groups really progressing. Both made AIA Finals this year. Great growth since these programs began.
- State Festival was in March. Wind Ensemble and Symphonic Band both received straight superior ratings.
- Discussed additional shelving wishes for future Eagle Scout projects. Thanks to Brian Holtshouser for the recently completed percussion shelving.
- New banner donated by 2013 seniors will be carried in DC Memorial Parade.
- Band students performing in school musical, AIDA, next week. Attend if possible.
- 2013 Drum Major Training/Auditions & Section Leader Interviews Apr. 22nd-30th.
- Band BBQ April 26th
- Wind Ensemble Chamber Music Concert May 2nd at 7:30pm ADHS Auditorium
- Four students earned positions in All State Band. Clinic & Concert at UNCG May 3rd-4th
- Spring Concerts May 9th (Concert Band & Jazz Band) and May 23rd (Symphonic Band & Wind Ensemble).
- Mother’s Day Celebration May 11th 6-10pm. 2013 Marching Band Show to be announced.
- Freshmen Marching Band Orientation May 13th-14th 6:30-8:30pm ADHS Gym
- Jazz Festival at Koka Booth May 19th
- Washington DC Trip May 25th-27th
- Prospects looking good for Carnegie Hall in March 2014. More information to follow.
- Headed to the Masters with the Scarbourgh family. Email him if you want items.
Meeting adjourned at 9:00pm Next meeting: May 16th 7:30pm ADHS Band Room
Band Booster Meeting
March 12th, 2013
started at 7:40pm
Secretary: Minutes from previous meeting were approved.
Motioned by Mary Knierim and seconded by Liesel Dineen.
Treasurer: Not much to report. Statements just went out.
DPAC service hours will be on next statement. Final Payments to accounts are
due April 1st.
had competition at West Johnston – placed 3rd. Next competition is
at Green Hope and then AIA finals.
Had Competition at Clayton –placed 2nd. Traveled to Spartanburg- placed . Was a great trip with lots of help,
everything went very smoothly (other than the snow).
Holthouser reported that we’ve had 27 events and have put $2790 into band
accounts. Have 15-20 events still to come. If Hurricanes make the playoffs
there will be more events.
BBQ: Laura Ashford confirmed that the
date is April 26th. She needs help with advertising and lots of help
and Martha Smith have taken over chairing the Bulls. Hopefully signups will be
going on line tomorrow. There will be some changes, not as many people working
each event especially during the week . Will have 8-10 people, 14 on Thursdays.
They will be trying to have better control over the credit card slips and Bulls
Bucks to help cut down on confusion when closing out at the end of the
night. Clarified that service credits go
by school year- Bulls credits can be put towards this years accounts.
There will be a spring football game on April 20th at 1:30. We have
an option to operate all stands. Need 4-5 people per stand. They have done away
with Funnel Cakes this year. It is one venue that kids can work at- 14 age
minimum. There will be 8 home football games .
Event: Will be on May 11th. Will be similar to last year, Silent
Auction,& Cupcake Contest. Food will
be in the cafeteria, Menchies and The Cookie People will be selling food. Jazz
band will be playing in the courtyard. Theme for Cupcakes is still being
decided. Possibly celebrity judges. Start time will be 6:30-7, with concert
outside first. There will also be a basket raffle. Each section in the band
will sponsor a different themed basket.
Aleece handed out an itinerary of the weekend. Will be having dinner at
Phillips Seafood on Saturday night. Still deciding on dinner for Monday night.
We’re into March Madness! Jazz band is doing awesome, will be playing at
Mothers Day Event. Whole band will play first. Winterguard and Winter
Percussion have been doing great. First Concert was wonderful- next concert
will be much shorter. 4 kids auditioned for All State Band and all made it! 3
of them making 1st chair. Rachel Knierim- 1st chair
French Horn, Corinne Crowley- 1st chair Bassoon, Matt Baker- 1st
chair Tuba, and Josh Scarborough- Clarinet.
Lawrence University will be playing at the UNCG Band Directors
convention and wanted to come play a concert for us here at school. Shows that
our program is recognized by others!
State Festival is coming up, will have 2 guest conductors coming in to
help before hand. Next meeting we will talk about recruiting. And “Hope” is the
first clue in next years theme.
ended at 8:40pm
Band Booster Meeting
Feb 21st, 2013
Meeting started at 7:40pm
Secretary: Minutes from previous meeting were approved.
Motioned by David Scarborough and seconded by Joyce Bubar.
Treasurer: Nothing to report
Guard: Victoria Clark and Susu Deaver reported that in their
first competition they placed 3rd. Their next competition is on Feb
23rd at Clayton.
Percussion: Spencer Sherwood reported that their first
competition is also on Feb 23rd at Clayton. They have lots of
potential this year and everyone should come out and see them because Sean
doesn’t touch the ground in 2 parts of the show!
Lynn Sherwood lets us know that percussion is not “scalping”
for tickets but “scarfing” for tickets. They are selling scarves with the money
going towards purchasing tickets for the WGI finals in Dayton.
Bulls: Neal and Martha Smith will be taking over organizing
the Bulls this year.
Five below: You must take the flyer with you in order to
credit the band.
Knight's Play: Great time was had by all. Much warmer than in
October. Winners were Logan & Wyatt Summers, Trey Whirlow and Kyle Bartholomew.
PNC: So far with Hockey back playing we have put about $1500
into student accounts.
Scrip Cards: New cards are in, please pick up.
Spring BBQ: Will be on April 26th.
Greg Fishel Roast: We watched a video from one of Gregs
friends that wasn’t shown at the roast. Profit was about $3600.
Composite Pictures: A company called Just Smiles has given us
a proposal to do our composite pictures next fall. They would be about 40% less
that the one we’ve been using and we would receive 10% of any sales back to the
band. We have decided to go ahead and sign with them.
Mothers Day Event: Will be on May 11th. There is a
planning meeting next week. If interested in joining committee let Kay or
Committee Chairs: If you are a committee chair and plan on
returning next year please let Aleece know.
Kroger Cares Cards: Kay and Aleece met with other Band
Booster Presidents and shared many ideas. One was the the Kroger Cares Card, a
reloadable gift card that we would purchase and sell for $5. Then anytime that
card is used 5% would come back to the
band. We will try it soon.
Booster Meeting date change: Next meeting will be Tuesday
Director: Since Jan 10th – The Roast went
fantastic. All District Band was cancelled due to bad weather. 4 kids will be
auditioning for All State Band. Have sent out nominations for All American
Band. The Frankie Lemmon fundraiser was bizarre as usual but 50 students went
and played for 15 minutes and came away with $1500. March 7th &
14th are the Festival Concerts. State Festival is coming up in the
end of March. We have some Eagle Scout projects coming up- possibly a new
patio. There was an error on the Holiday Concert CDs- they will be redone. Goal
is to make it to Carnegie Hall next year with the wind ensemble. \
Meeting ended at 9:45 pm
Band Booster Meeting
January 10th, 2013
Meeting started at 7:40PM
from previous meeting were approved. Motioned by Shena Thornton and seconded by
Now would be a good time to look at statements.
Guard: Victoria Clark
reported that work is going good. The theme is “Colorblind”, Floor is painted,
Uniforms are done. Have 16 girls on squad and first competition is on Feb 9th.
Percussion: Lynn Sherwood reported that the theme for Winter
percussion is “Ripple Effect”. Uniforms are ordered, the floor is being
digitally printed. There are 32 members and 2 managers. First competition is Feb 23. Will be
traveling to Spartanburg, Richmond, Green Hope, Broughton and Dayton.
Concert Band Liaison: Margaret Kocis (email@example.com) was introduced as the
new liaison for the concert bands. She will be sending out her own emails so
that concert band parents won’t receive as many emails pertaining to the whole
5 Below: Jenae reported that
overall it went well, not a lot of profit, only $30 but will try again
Fruit and Nut: Diane McGrath reported that the total sales
were about $13,000, so about $5000 profit.
Yankee Candle: Ended with about $1300 profit.
Holiday Giving Tree Donations: Have $1500 so far. A lot of the music has
been claimed. The items will all be on the website soon. Several families have made significant
donations for Baritone cases, cymbal cases, money towards oboe and French horn.
ADAF: Still need 1-2 board members.
PNC: JoMarie reported that the NHL is approving a deal to
end the lockout so games should start January 22. She has to go through the
entire sign up process again for stands and carts. There are 8 groups ahead of
us for that. As soon as that’s done signups will go online. With the few events
we have worked we have about $1000 going into accounts.
Scrip Cards: Nancy has new cards here.
Staples: Turn in used ink cartridges in box outside Doc’s
office. We earn rewards towards purchases.
Open House/Middle School DVD was previewed.
Knights Play golf: Will be another tournament on Feb 12th.
Theme is “Gotta Love Golf!”
DC Memorial Day Trip: currently have 121 students signed up.
Need 9 more to meet our obligation for the trip. Please help to recruit
students for the trip! If we do not get enough students, we are offering the
same rate ($395) for parents to attend.
Board Nominations: Committee is being set up for nominations
for the 2013-2014 board. Email Aleece if you are interested in being on the
Greg Fishel Roast: Is Friday the 18th at the
Cardinal Club . Tickets are tax deductable. Chris VanDorston won the drawing
for 2 tickets.
Director: “We are headed into the dark side of the Moon”.
This time of year it seems as if the band disappears but really there is still
a lot going on. Weekends there are honor
bands going on. Lots of private lessons are happening. Having a lot of
instructors coming in to the classes which is so helpful. Finished season with
the Parades, Holiday concerts were great, NC pep band, 13 kids made honor band,
Open house last Thursday went very well. Jazz band will be starting up on
Tu/thurs. Triangle Wine Experience: Mostly upperclassman band members will
perform on 2/9 at this event. They donate $1,500 to the band.
We saw Jo Marie’s video of the United States Army High
School Band performance in San Antonio. Brian had a great experience!
Meeting ended at 8:45PM
Band Booster Meeting
November 8, 2012
Meeting started at 7:40 pm. Welcome by Kay Jamison. Said
Secretary: Minutes from previous meeting were approved.
Motioned by Shannondoah Deaver and seconded by Jo Marie Holtshouser.
Treasurer: Not a lot of
news. Cash flow is good. DC trip is coming up so need to keep fundraising.
Belk Boxes: Belks no
longer needs our services during the holidays. Change in store policy does not
allow non-company workers. There is a new supervisor who has been very non-responsive.
Will keep trying. That will take about $900 out of the budget.
Nathen Wintermute reported that the season ended on a great
note! 3 Grand Champions this year. He’s had a great 4 years. Parades are coming
Taylor Summers reported that Cary Band Day was fun for the
guard since they decided to “let go” and have fun. Most thought it was their
best show. Winterguard will be starting up soon.
Spencer Sherwood reported that this was the best season yet
and definitely his favorite. Winterpercussion starts next week.
Yankee Candle: Orders/Money are due tonight.
Fruit and Nut: Has been extended until next Tuesday
Knights Play tournament: Everyone had a great time. Doc has
the green ball. $110 profit and good
Lemonade Stand: Have
had 4of the 6 games. Chorus helped with the last game. So far almost $2000 into student accounts and $1000 into
general fund. 3 of the games are the same day as a competition.
Lets Eat: Noodles
paid us $200 for a small pep band to come out and play at their “Pork”
promotion. We ended up with $319
PNC: NC state game on Friday, and we picked up an extra
cart. Desperately need the NHL to start. We have 40 events scheduled. New Years
eve ,if the NHL starts up , will be a
double header so we need a lot of people! Only 18 and older.
Scrip cards: No problems, new cards are here.
BBQ: Ended with $5544 profit!!
State Fair: Ray and
Kim Davis were awarded our “Blue Ribbon” for their outstanding job on State Fair Parking. Profit was $22,700! $6000 into student accounts, over $16,000
into general. 77 people worked, from 54 families. Was a 25% increase over last
Concert CD/DVDs: CD’s are in, still editing the DVD’s and
will be done next week.
with Mason who is due to deliver her baby on Christmas. Athens has 5 basketball
teams competing for lower gym which makes it very difficult for us to practice.
Will again have 2 other schools joining us.
Interest meeting will be before Thanksgiving.
Winterpercussion: Tuesday is the interest meeting at 6pm. An
email will be going out about it. For
those kids staying after the parade practice dinner will be provided. They will
be going to 3 AGI this year, Richmond, Spartanburg, and worlds in Dayton, Ohio.
Volunteer Opportunities: Need help with sponsorships and
someone to help coordinate transportation.
DC trip: 119 Students have signed up, still hoping for 130.
12 chaperones. Staying at the Dulles Hyatt Suites.
Banquet: November 17th. 1-4pm. After the parade.
Christmas Party: Will be December 8th at the
Merchants house. For parents and alumni parents. Bring a dessert or appetizer
Roast for Greg Fishel: So far 34 tickets sold with no advertizing.
Cardinal Club on January 18th. Check out on the website.
Director: Doc gave an “overview” of the program for newer
parents. We have 3 concert bands- not many school have that during the school
day. We hire specialists to come in and instruct the kids. Fall we have
marching band open to everyone. Winter we have percussion and guard and Jazz
band. Darby is going this week to
conduct the ASU band which she won the honor of doing at the ASU competition.
At Cary Band Day we won 2 in the parade and received $500. Next up are the
parades. Everyone marches and we have a new cymbal line. Banquet is coming up.
Brian Holtshouser is being honored for being accepted into the US Army All
American Band and will be performing with them in the bowl game.
Meeting ended at 9:00
Band Booster Meeting - October 11, 2012
Meeting Started at 7:40
Extra Attic – Mike, manager came by with a great fundraising
opportunity. Anyone with a unit will
have No admin fee, free lock, and 10% of the unit cost go towards to the band
booster general fund.
Bulls: all done. Put $1150 into the general fund.
Communications: make sure you are replying to the correct
must send to firstname.lastname@example.org
- Facebook – like our page
- Twitter is going well
- Check out the student accolades
- Don’t forget you can use pay pal to
pay your band bill
Lemonade Stand: ½ way thru.
NEED more volunteers for Cary band day, we have approached chorus but
have gotten no response. We have done 3
games and made $1345 for student accounts and $926 for the general fund.
Fruit and nut Sales:
Start October 15: adding Yankee Candle.
Newest item tin with popcorn and nuts – very yummy! Students will be receiving a double packet on
Monday (in class) Tuesday (if not in class).
Items will be here December 7.
Nathan: 2 Grand
Champions right off the bat, never happened before. Going so well!
Suzu: Filling is work – show silks are in and pretty and
Knight’s Play: flyer coming out. Will be held on Tuesday November 6 at 7 pm,
off Ten Ten Road. $10 if walking, $5 if
Let’s Eat: Noodle’s –
October 15th, band will be performing pep tunes
Mentoring/Public Relations: feedback to Patty Williams about
mentoring program. Please send all
information for any event you want publicized to Patti so she can promote out
to different social media outlets.
PNC: events will be canceled unless we get out of NHL
lockout. We will still have the State
games. Not having staffing issues.
Scrip Cards: Arrived
and Free Money.
Grocery Cards: Are
State Fair Parking: Still need help. Must be 18
Upcoming Events: Afterschool pizza stands – staff with
volunteers and the program will keep the money
Memorial Day trip: went over itinerary, May 25 to 27, A fun
filled busy couple of days!!
Super start to year! Seniors and Section
Leaders have done a great job getting everyone ready this year. Danville was beautiful. Great show.
Southeast Raleigh – eww weather, made the best of the weather. Parents got a kick out of seeing Darby from
that angle. We have worked hard. Next 3 will be a little stiffer. Fall concert October 25. Opening the State Fair on Friday at Village
of Yesteryear. Cute photo moment. A couple of housekeeping things: stereo needs fixed, parade banner needs
fixed, and microwaves are short circuiting (circuit breakers). The tuxedos and dresses are ready to be
picked up. And last but not least Doc
has the green ball back!
Band Booster Meeting
September 13, 2012
started at 7:45pm - Welcome by Kay Jamison
Minutes from previous meeting approved, (Gail Lanphear motioned, Kathy Fishel
Treasurer: There was a $20,000 surplus from last year’s
budget, due to $16,000 over budget from fundraising. Greg Stone purchased field supplies and then
donated that amount.
Victoria Clark let us know that the uniforms are in, still a lot of work to be
done but everything is going well.
Wintermute reported that afterschool practices are going well. Have the first 2
movements still working on the 3rd.
Fair: Was a great success- filled all
the positions needed.
Directory: New one is online – print it out!
Books: It’s over!! Did not do as well as last year , sold 565 books.
Daze: Sold out of Corn and Apple
Dumplings – big success, sold over $1000.
September 28th. Still need drivers. Sign-ups online. EVERYONE needs
to bake desserts. The Drumline will perform from 4-6.
Chaperones: Everything going very smoothly.
up with $20,000 going into band accounts.
Stand: Starts this Saturday. Need people for the Danville and Cary
Competitions. Kids can do it also if over 14 years old.
Let’s Eat: On Monday Oct 15th at Noodles &
Co. They are promoting new pork dishes and will give a portion of proceeds to
the band. The band will be playing from
Twitter: The band will be using Twitter to send out
info to Parents. You do not have to have a Twitter account to receive messages.
training will be on Saturday. Even if there is a Hockey Lockout there will be
events to work. End of October signups will begin.
Still are looking for Volunteers. Contact Rob Coles
They’re here – Free Money!! They are like gift cards but at a discounted rate
and that difference goes to the band account. There are cards for Noodles.
New Magnets, more scarves, new socks. Can pick up show shirts on Saturday.
If you know a business that would like to sponsor the band, you can
receive 25% of that amount into your
Signups are not on line yet. Will be limited to 3 shifts per person. The fair
runs Oct 11-21.
Turn in ink cartridges and we can get credit to use towards printer paper.
There is a drop-off box outside Doc’s office.
practice: This Saturday. Email went out with agenda. Parents can come out and
watch the show under the lights at about 8pm
Golf Tournament: Will be a family event, possibly this fall.
Candle: Yolanda Hunter and Beth McGee are heading this up in conjunction with
Fruit and Nut. Very easy fundraiser, kick-off in Mid-Oct.
Roast: Friday Jan 18th at the Cardinal Club in Raleigh.
Director: Off to a great start. Seniors and section
leaders are doing a great job. Will be playing at the soccer game tomorrow
night with a “pink out” for a Breast Cancer fundraiser. Everyone will need to bring their uniform on
Saturday for final fittings. Need some parents to help fix up cases. Have 5 competitions coming up. Next Saturday
is the first one in Danville, VA. Composite pictures will be taken Oct 1&2.
Sent in deposit for Memorial Day parade in Washington DC. Will be a 3 day trip,
putting together the package now. Band Camp dates for next year are July 28-Aug
ended at 9:05pm